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Nava · 3 months ago

Program Manager (Nava Labs)

United States

Full-time

Remote

Entry, Mid Level

$139K/yr - $158K/yr

2+ years exp

Nava is a consultancy and public benefit corporation focused on modernizing government services. The Program Manager will oversee grant administration activities, foster relationships with funders, and ensure compliance with grant proposals and reporting while supporting the Nava Labs Program Leadership.

AppsCloud Data ServicesComputerGovernmentGovTechSoftwareWeb Development

Growth Opportunities

No H1B

Responsibilities

Research funders and identify and track opportunities aligned with Nava Labs fundraising goals and program strategy as defined by Nava Labs Program leadership

Build funder relationships and coordinate funder meetings; facilitate funder relationship-building with Program leadership

Manage proposal development processes, ensuring compliant proposals and managing submissions

Facilitate contracting processes between the Nava contracts team, philanthropic funders and partner organizations, including NDAs, awards, and data-sharing agreements

Keep a reporting schedule and manage regular – i.e. quarterly, annual, etc. – program and financial reporting for all grants, keeping all parties on task (Program leadership, delivery teams, and contracts and finance teams)

Respond to funder asks, looping in appropriate teammates for responses

Serve as the main point of contact between Nava Labs and Nava contract and finance teams, maintaining situational awareness of all contracts and finance activities, helping troubleshoot issues and escalating issues to Nava Labs leadership

Support Nava Labs Program Leadership with forecasting, financial planning, and related decision-making

Track subaward compliance, including but not limited to subaward monthly reports and invoices, ensuring the contracts and finance team have what they need each month to process invoices; escalate non-compliance issues to Nava contracts and finance teams and Nava Labs Program leadership

Maintain situational awareness of program activities by attending each project’s weekly program check-in meeting and approve subaward program reports

Depending on the project, coordinate status update meetings with funders, including scheduling, agenda setting with delivery teams and Program leadership, and coordinating the development of any presentations

Identify grants administration operational efficiencies that can be replicated across Nava Labs projects

Support incentive distribution process for advisory board members and research participants, ensuring the finance team is alerted to anyone who meets the $600 threshold to trigger a 1099

Qualification

Grants administrationAgile frameworksTechnical writingGovernment agency experienceProject managementAdaptable problem solvingSituational awarenessEmpathetic communicationOrganizational skillsWritten communicationVerbal communication

Required

Bachelor's degree from an accredited college or university OR Minimum of 2-3 years of experience in program management, grants administration, or related regulatory environments required

Minimum of two years of experience in technical writing and storytelling, preferably in: writing, developing, and researching letters of intent, concept notes and proposals

Preparing, writing and submitting philanthropic and/or government grant proposals

Experience working with or for government agencies or non profits

Experience with growing agile development teams and the challenges of managing a project at scale

Ability to demonstrate experience leading projects with significant complexity, including managing milestones, dependencies, and integrations with significant risk, uncertainty or scale

Experience using agile frameworks like scrum, kanban, or SAFe and familiarity with agile development practices such as continuous integration and continuous delivery

Experience working with program staff/managers in developing, implementing, and monitoring procedures to track grant requirements

Familiarity with state and federal record-keeping laws

You are an empathetic communicator and relationship builder – you take a service-oriented approach to supporting the program team and our clients

Adaptable problem solving and ability to deal with multi-dimensional challenges involving many organizations, processes, cultures, and technologies

You are highly organized and care deeply about building and growing a sustainable, culture-conscious business

A strategic approach to delivery planning and contracts/grants management over the medium-term and long-term

An iterative approach to execution that emphasizes rapid team progress

Ability to maintain broader situational awareness beyond the immediate team

Excellent written and verbal communication skills

Occasional travel

Legal authorization to work in the United States

Ability to meet any other requirements for government contracts for which candidates are hired

Work authorization that doesn't require visa sponsorship, now or in the future

May be subject to a government background check or security clearance, depending on the contract

Preferred

Bachelor's degree in nonprofit management, public administration, law, or a related field-or an equivalent combination of education and relevant work experience preferred

Program Management experience within a government space

Experience with long term, complex, and ambiguous IT modernization efforts

Experience with using common project management tools like Jira and Confluence

Project management in a government context

Track record of introducing and expanding agile transformation and pursuing best practices in project management with clients and stakeholders

Experience managing projects that provide production operations and support alongside ongoing product/feature development