Yale University · 2 months ago
Operations Manager, VP International Affairs
New Haven, CT
Full-time
Onsite
Mid, Senior Level
$68K/yr - $120K/yr
3+ years expYale University is committed to contributing to a better tomorrow and is seeking an Operations Manager for the Office of the Vice Provost for International Affairs. The Operations Manager will provide high-level financial management and oversight for various programs, ensuring compliance with university policies while managing day-to-day operations and administrative services.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Provides efficient and effective delivery and integration of all administrative services (academic, financial, research and/or clinical) for which (s)he is accountable
Serves as the unit's point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services and Faculty Affairs), ensuring that providers are apprised of unit needs and relevant information, and taking action where needed
Monitors the adequacy of service delivered by outside providers
Escalates issues or concerns related to administrative and operational services to the LA
Partners with the LA to build financial plans for the unit
Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget
Recommends adjustments and takes action as appropriate
Oversees daily financial monitoring and authorizes transactions per policy
Provides support to unit's Dean/Director/Chair for financial inquiries
Identifies available financial resources (current/future), and recommends how to deploy efficiently to support unit objectives
Prepares all funds budgets, including gathering historical information, providing analysis and quality control
Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA
Implements and maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements
Takes corrective action in order to protect Yale’s assets, resources, information and reputation
Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner
Ensures all faculty and staff are knowledgeable of the regulations, polices, procedures and Yale requirements as they pertain to their scope of activity
Escalates issues to the LA as appropriate
Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities
Engages in initiatives generated by the LA and the University
Represents unit needs, challenges, and opportunities at the LA and/or University level
Creates opportunities to enhance the image and value of the unit
Shares knowledge and best practices with others
Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned
Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements
Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs
Makes recommendations for the movement of administrative talent and the development of Business Operations staff
Cultivates a diversity of backgrounds and perspectives in the unit
Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit's administrative and operational priorities and support strategic planning process
Translates unit strategy into actions
Recommends resources needed to achieve short-term and long-term goals and identifies any factors that may impact the unit’s ability to successfully meet its mission and goals
Assesses level of financial and non-financial resources available for the unit to achieve its goals, e.g., funding, space, technology, staff capabilities and capacity
Recognizes and raises potential issues, ideas and solutions to LA
Qualification
Required
High level analytical and quantitative skills with strong background in finance
Strong computer/systems skills and high level of knowledge and experience using MS Excel, Workday, and the Yale Budgeting Tool
Strong understanding of accounting and internal/external controls
Proven experience in higher-education administration interacting with faculty, business office staff and other departments
Proven record of excellent attendance
Strong organizational and interpersonal skills with strong communication skills and commitment to customer service
Demonstrated problem-solving skills and ability to listen and make decisions in a timely way
Demonstrated ability to prepare and present report on complex financial information
Demonstrated ability to work independently
Demonstrated ability to prioritize multiple tasks and meet strict deadlines
Demonstrated positive attitude and commitment to working as a member of a team
The ideal candidate should have the ability to understand, communicate, and effectively interact with people across cultures
Being open to learning about different dimensions of diversity and exhibiting positive attitudes towards cultural differences
Bachelor's degree and minimum three years of related experience including demonstrated leadership, project management and/or supervisory experience; or equivalent combination of education and related experience
Thorough working knowledge of accounting, financial reporting and analysis, preferred: fund accounting
Experience preparing budgets, forecasts and financial plans; experience integrating multiple pieces of financial information to identify themes, trends, and issues
Demonstrated experience in managing relationships and influencing outcomes
Demonstrated creativity and effectiveness in a complex organization
Preferred
M.B.A. or similar degree focused on finance or accounting preferred; four years of related experience
Knowledge of a foreign language
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
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