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San Diego State University · 3 months ago

College Facilities Specialist (Administrative Analyst/Specialist, Exempt I)

SD Metro Area

Part-time

Onsite

Mid Level

$5,274/mo - $7,684/mo

San Diego State University is seeking a proactive and organized College Facilities Specialist to oversee daily facilities support and provide general administrative assistance across the College of Sciences. This role supports multiple departments and plays a key role in ensuring safe, efficient, and policy-compliant facilities operations.

EducationSustainabilityUniversities

No H1B

Responsibilities

Coordinate day-to-day facilities operations, resolve issues, manage project updates, and serve as the primary liaison for the College of Sciences in a shared services role

Provide administrative and financial support for facilities initiatives, assist with special events and conferences, and contribute to the College of Sciences goals through task forces and strategic projects

Support college operations by taking on additional assignments aligned with instructional, research, or administrative priorities

Qualification

Facilities PlanningProject CoordinationBudget DevelopmentBuilding Systems KnowledgeRegulatory ComplianceData Reporting ToolsProcurement OversightLeadership SkillsCommunication SkillsProblem-Solving Skills

Required

General knowledge and skills in the applicable administrative and/or program field

Foundational knowledge of public administration principles, practices, and methods

Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Ability to assess, allocate, and optimize instructional, research, and office space in alignment with academic and research priorities

Experience in planning, budgeting, and tracking renovation, construction, or maintenance projects, including scheduling and contractor/vendor coordination

Skilled in developing renovation/maintenance budgets, monitoring expenditures, and preparing financial reports to support decision-making

Familiarity with HVAC, electrical, plumbing, laboratory infrastructure, and other facility systems common in academic and research environments

Knowledge of OSHA, fire/life safety, ADA requirements, and Environmental Health & Safety standards specific to laboratories and science facilities

Proficiency with facilities management systems, work order software, space utilization databases, and reporting dashboards

Ability to work with university procurement systems, vendors, and contractors to ensure services are delivered on time, within scope, and in compliance with policies

Skilled in leading facilities staff, setting priorities, scheduling work, and ensuring a collaborative and service-oriented culture

Strong interpersonal skills to effectively engage with faculty, staff, students, and external partners; ability to explain technical issues in clear terms

Ability to address urgent facility issues, coordinate emergency responses, and implement practical solutions quickly

Preferred

University/College and/or public agency experience is highly desirable

Experience working with diverse groups (faculty, staff, students, administrators, contractors) and effectively communicating technical and project-related information is desirable

Benefits

Generous Time Off: 15 paid holidays, vacation, and sick leave.

Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.

Health Coverage: Medical, dental, and vision options at low or no cost.

Education Support: CSU tuition fee waiver for employees and eligible dependents.

Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.

Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.