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Atomic Industries · 2 months ago

Purchasing & Finance Coordinator

Detroit, MI

Full-time

Onsite

Entry, Mid Level

$75K/yr - $85K/yr

2+ years exp

Atomic Industries is a company focused on revolutionizing manufacturing through AI-driven solutions. The Purchasing & Finance Coordinator will manage purchasing, accounts receivable, and accounts payable functions, ensuring efficient financial processes in a tech-driven environment.

Artificial Intelligence (AI)IndustrialIndustrial AutomationIndustrial ManufacturingMachine LearningMachinery ManufacturingManufacturing

Responsibilities

Generate and process purchase orders (POs) to vendors, ensuring product details, quantities, and pricing are accurate

Maintain and update vendor information and purchase records in the company’s cloud-based manufacturing platform

Coordinate with vendors to confirm receipt of POs, track delivery schedules, and resolve any discrepancies

Monitor inventory levels and collaborate with the Controller on inventory and job costing tasks using the company’s manufacturing software

Assist with the implementation and optimization of tech-driven purchasing processes

Generate and send accurate customer invoices, attaching all necessary documentation

Monitor AR aging reports and follow up on overdue payments, utilizing automated reminders and tracking tools

Assist in preparing financial reports by providing AR data and insights

Collaborate with the finance team to resolve billing discrepancies and improve AR processes through automation

Receive, review, and process vendor invoices for payment using cloud-based AP solutions

Reconcile vendor statements and resolve discrepancies promptly

Ensure accurate coding of invoices to the appropriate general ledger accounts within QuickBooks Online

Prepare and execute payments to vendors, adhering to agreed payment terms and deadlines

Assist with weekly electronic payment runs, leveraging automated payment systems

Prepare and issue 1099 forms as needed

Monitor and optimize payment terms and cash discount potentials

Complete and send credit applications to vendors; process customer credit applications as necessary

Perform ad hoc accounting projects and tasks, including support for the Controller with employee expenses, reimbursements, and communication regarding financial processes

Assist with payroll review and processing

Liaise with operations to assist with new hire set-up on company systems

Qualification

Accounting principlesQuickBooks OnlinePurchasing experienceCloud-based financial toolsMicrosoft ExcelAnalytical skillsAttention to detailOrganizational skillsCommunication skillsProblem-solvingInterpersonal skillsCollaborative