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RiseBoro Community Partnership · 2 months ago

Director of Operations and Budget Management, Senior Services

Brooklyn, NY

Full-time

Onsite

Director/Executive

$118K/yr - $123K/yr

Riseboro Community Partnership is dedicated to serving the community through various programs. The Director of Operations and Budget Management will lead the day-to-day business functions of the RB Seniors division, overseeing financial performance, operational improvements, and human resources activities.

CharityEducationNon Profit

Responsibilities

Improve the business processes for each program through analysis and collaboration

Get involved in long-term business planning at the managerial and executive level

Assist in Project Management and conduct research as directed

Ensure department managers meet budget and invoice submission deadlines

Track incident reports and coordinate reporting with Human Resources, Director of Risk Management and Executive Assistant to the CEO

Come up with ideas that will streamline work and identifies incidents that require immediate attention in the division

Coordinate and track Certificates of Occupancy, PA permits and food service establishment permits

Supervise the Meals on Wheels (MOW) Program

Provide technical assistance in program operations, nutritional and delivery, staffing, and coordination with the Local 338 union contract

Ensure that programs meet funding source requirements and appropriately maintain client database and routing

Review quarterly service units and track performance indicators for the Division; advise VP of Seniors and Director of Senior Services on under-utilization

Participate in monthly division and administrative meetings as well as other meetings and/or seminar as necessary

Develop new initiatives and future program expansion in MOW and Food Service

Design effective budget models for senior service department

Work with VP or assigned staff to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities. Maintain copy of grant information including but not limited to budgets, work-scope and programmatic reports for auditing purposes

Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis

Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors

Present annual budgets to finance department and senior managers

Perform on-going forecasting to ensure grants are maximized

Review budgets to ensure compliance with contractual and legal regulations

Coordinate requests to funder for approval to purchase equipment and one-time costs

Conduct periodic review of liability insurance spreadsheets

Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years

Prepare & track request on all purchases

Ensure invoices are sent in a timely manner to the Accounts Payable department

Review vouchers sent to funding agencies to ensure accuracy

Identify ledger inaccuracies and prepare journals to effect change

Review timecards to ensure timely approval and proper allocation prior to payroll cut-off date

Ensure payroll certification reports are reviewed, signed and returned to the Payroll Department in a timely manner

Prepare journal entry for all corrections to payroll certifications and retroactive allocations

Suggest spending improvements that increase profits

Recruitment and hiring of staff in compliance with agency, contractual and other regulatory agencies policies and procedures, including but not limited to: Submission of job requisition, Job Posting, Coordination of applicant screening and interview arrangement, Make employment offers as approved by division VP or designee, Submission of hiring documents to HR

Act as point person for communications between HR and divisional staff

Involvement in development and continued update of the HRIS

Participate in job fairs

Periodically auditing of database to ensure accuracy; report all data discrepancies to HR department

Initiate timely submission of employee changes via PAFs in accordance to program needs and budgetary considerations

Work closely with unit directors, managers and supervisors for proper completion of performance evaluations

Work with our Training Specialist to schedule trainings for division, as necessary

Oversee task management in our HRIS

Work with Benefit Specialist to coordinate staff meetings, open enrollment and information sessions for employee benefits

Assist with coordination of leaves as well as the benefit claim process including paid family leave, short-term disability and workers compensation

Maintain necessary files for audits

Maintains confidentiality at all times

Qualification

Budget ManagementFinancial AnalysisHuman Resources ManagementHRIS MaintenanceBilingual (Spanish)Project ManagementMicrosoft OfficeCommunication SkillsOrganizational SkillsDetail-oriented

Required

bachelors degree from an accredited college or university with a major in business, finance, math or any other related field

experience working in Human Resources; non-profit setting a plus

experience maintaining an HRIS

experience and knowledge of bookkeeping, budgeting and financial analysis

Must be detail-oriented and possess excellent communication and organizational skills

Ability to deal professionally with confidential information

Experience with Microsoft office programs, with advanced knowledge of word and excel

Preferred

Bilingual (Spanish) a plus

Company

RiseBoro Community Partnership

Since 1973, we've offered services designed to support every generation and meet the needs of the communities we serve— Seniors, Housing, Education, Health, and Empowerment.

Founded in 1973