Herff Jones · 3 months ago
Accounts Payable Supervisor
Indianapolis, IN
Full-time
Onsite
Mid, Senior Level
$70K/yr - $75K/yr
5+ years expHerff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. The Accounts Payable Supervisor will oversee the accounts payable team, manage day-to-day operations, and ensure timely and accurate processing of invoices and payments while driving continuous improvement within the Shared Services organization.
Consumer GoodsJewelryProduct Design
Responsibilities
Lead the AP function, managing day-to-day operations and owning the monthly AP close process
Assist in streamlining and improving Accounts Payable functions
Assist with new ERP integration and testing
Communicate effectively and professionally with outside suppliers to resolve problems
Serve on project teams, such as system upgrades or process enhancements by conducting user acceptance testing for processes affecting Accounts Payable
Ensure the invoices and payments are processed in accordance with terms, with a high degree of accuracy and timeliness
Understand the full invoice to cash cycle to quickly identify the source of bottlenecks, problems, and drive issues to resolution
Support the accuracy of Accounts Payable related to general ledger accounts by ensuring that routine activities are being completed in a timely manner
Research, resolve and communicate invoicing issues, discrepancies, or outstanding balances on vendor accounts accordingly
Assist in the development and implementation of our continuous improvement strategy within AP
Develop, implement, and maintain standard systems and processes to ensure adherence to company policies
Assemble information for external auditors for the annual audit and quarterly reviews
Maintain desktop procedures for all responsibilities
Reconcile processed work by verifying entries and comparing them to system reports
Review mock payment run prior to sending to Controller for approval weekly
Reconcile processed payments by verifying to approved payments file weekly
Obtain proper approvals for invoices/items for payment
Pay vendors by monitoring discount opportunities and scheduling and preparing payments via check or ACH
Maintain current and new vendor setups (verify federal/tax ID numbers, method of payment, payment terms, payment and withholding addresses) and provide approvals
Maintain route codes and the approval (authority) matrix
Review and issue stop payments, void and reissue requests
Review and approve/deny Positive Pay exceptions
Partner closely with the accounting team to ensure accurate posting of all transactions
Perform month end close process, as backup
Review month-end close reconciliation
Maintain supporting documents and invoices electronically
Review aged credits and invoices (90+ days) for accuracy
Respond to vendor & internal inquiries as needed; Verify vendor accounts to monthly statements
Increase Vendor ACH Enrollment
Write and maintain/update procedure documents
Run the 1099 process and file return with the IRS
Monthly metrics for Accounts Payable (errors, volume processed)
Protect confidentiality of all Company financial information
Assign duties or additional responsibilities to AP Specialist(s) as needed
Special projects may be assigned periodically
Qualification
Required
HS Diploma or equivalent
5-7 years + prior work experience in Accounts Payable
Proficient in Microsoft Word, Excel & Outlook
Preferred
Experience with OCR reader technology
Associate Degree in Accounting encouraged to apply
Company
Herff Jones
Herff Jones is a company that makes customized class rings and graduation products.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2023-09-05Acquired
Leadership Team
Ronald Stoupa
Chief Executive Officer
Ken Moore
Senior Vice President and Chief Technology Officer
Recent News
2025-06-21
Inside INdiana Business
2025-06-19
2023-09-26
Company data provided by crunchbase