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ForTech Solutions Inc. · 2 months ago

Administrative & Accounting Coordinator (Office Admin / Bookkeeper)

Los Angeles, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Fortech Solutions Inc. is a trusted leader in the audio-visual and automation industry, serving clients for nearly 20 years. They are seeking a reliable and detail-oriented Administrative & Accounting Coordinator to manage office administration alongside bookkeeping and accounting functions.

ConsultingDigital SignageSmart Home

Responsibilities

Manage Accounts Receivable (AR) and Accounts Payable (AP) in QuickBooks Desktop (2+ years’ experience required)

Enter and categorize transactions; maintain accurate and organized financial records

Prepare and review invoices; reconcile accounts; generate financial reports

Support collections and follow up on outstanding receivables

Handle project-related purchasing (parts, equipment, vendor orders, tracking deliveries)

Manage vendor accounts and maintain positive vendor relationships

Assist with certified payroll reporting and compliance for DIR public projects (experience is a plus)

Provide administrative support to higher management and project teams

Answer and direct phone calls; greet and assist clients and visitors

Manage office supplies, stationery, and inventory

Prepare meeting rooms and support internal/client meetings

Handle general correspondence, filing, and scheduling

Qualification

QuickBooks DesktopBookkeepingAccounts ReceivableAccounts PayableMS Office SuiteGoogle WorkspaceMultitasking skillsCustomer service skillsVendor relationsDIR certified payroll reportingOrganizational skillsCommunication skills