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Charles R. Drew University of Medicine and Science · 3 months ago

Program Coordinator II

Los Angeles, California, United States

Full-time

Onsite

Mid Level

$72K/yr - $75K/yr

3+ years exp

Charles R. Drew University of Medicine and Science is dedicated to eliminating health disparities through education and community service. The Program Coordinator II will oversee the day-to-day operations of the NIH-funded U54 AXIS Center, managing administrative tasks, coordinating program activities, and ensuring compliance with policies and regulations.

Higher Education

Responsibilities

Provide administrative oversight and support to the faculty, investigators, researchers, and trainees. Includes processing POs, invoices, and multiple purchase requests under the Center’s Core and Projects

Oversee the administrative and daily operations of the grant research program, ensuring compliance with university, state, and federal policies and regulations

Assisting the principal investigator and the core directors in the overall administration of the Core’s and program(s). Assists core/function directors and program coordinators in organizing community engagement, collaborative events, and related activities

Oversee and manage the collection and compilation of program activity data; develop, write, and submit comprehensive statistical and narrative program reports (Annual Research Performance Progress Report or RPPR) to be submitted to the sponsor or NIH. Prepare regular scheduled reports as well as assist the PI in the preparation of special reports

Coordinate and monitor all program objectives, strategic planning, and coordinate meetings, lectures, and conferences. Includes Journal Clubs, Research in Progress, Annual Research meetings, and annual advisory committee meetings

Coordinate and collaborate with university departments, programs, projects, and community organizations to coordinate resources and enhance programs

Compose and prepare major documents that include pilot project applications, grant writing, publications, IBC, IRB, and IACUC-related documents under the Center’s Investigator Development Core

Schedule, coordinate, and provide first line of administrative support to planned Research seminar series, etc., trainee involvement in research pillar meetings and skill-building workshops for scholars involved in research

Develops, implements, and maintains system records on trainees, mentors, program participants, etc

Develops evaluation metrics, monitors program performance, and prepares progress reports

Coordinates resources with the faculty and staff of the institution and other collaborative entities as needed through the infrastructure of the programs' aims and goals

Ensure publication of any findings or studies generated by researchers associated with the Center

Performs other job-related duties as assigned or requested

Qualification

Grant proposal developmentProgram coordinationAdministrative supportHealth Sciences degreeExperience in Public HealthStatistical reportingCultural sensitivitySpanish languageCommunication skillsOrganizational skillsTime managementTeam collaborationDetail-oriented

Required

An accredited bachelor's degree (B.A., B.S.) in Health Sciences

Experience in Business Administration, Public Administration, or Public Health is required

At least 3-5 years of experience working in an academic setting or institution with responsibility for coordinating educational programs and activities

At least 3-5 years of experience in scientific and programmatic grant development, writing, and submission of grant proposals and reports to federal, local, and private funding agencies

Grant administration and operations experience is required

Experience in the coordination of staff and students, including experience working in conjunction with HR

Experience with developing and communicating, in written and oral form, detailed and technical scientific and administrative program information to various audiences

Experience with program coordination /expansion in student training as well as related grant proposal development and submission

Has experience developing evaluation metrics to assist the PI/Supervisor in reviewing the effectiveness of educational program activities, recommending improvements, and assisting in executing recommendations

Has experience developing marketing/promotional information to increase visibility of the institution or program

Experience with interpreting operating policies and procedures and resolving minor discipline and other employee relations issues within an academic setting or institution

Ability to develop and maintain professional working relationships in complex program/organizational settings involving heterogeneous constituents such as academic and clinical faculty, staff, students, and community partners from diverse backgrounds

Must be able to work on multiple tasks simultaneously and have strong time management skills

Must have strong organizational skills, be detail-oriented, and can work collaboratively on scientific, clinical, research, administrative, and community-partnered teams

Knowledge of grant proposal development and administration, including to federal, local, and private agencies

Knowledge of word processing: strong scientific, clinical, and academic research writing skills preferred, including but not limited to editing and preparing scientific/technical manuscripts and use of bibliographic software such as EndNote

Knowledge of evaluation metric development for scientific, academic, educational, clinical, and community programs and activities, including the ability to effectively consolidate, analyze, and report data

Excellent communication and interpersonal skills

Proficient in Microsoft Applications, including but not limited to: Outlook, Excel, PowerPoint, and Word

Preferred

Prefer experience with grant submission to the National Institute of Health and its agencies, such as the National Cancer Institute and the National Institute on Minority Health and Health Disparities

Strongly prefer experience working with the National Institute of Health and its agencies, such as the National Cancer Institute and the National Institute on Minority Health and Health Disparities

Prefer knowledge of manuscript submission and scientific journal processes related to manuscript banking into NIH's PMC in accordance with open access policies

Prefer basic/working knowledge of the Spanish language

Prefer knowledge of NIH grant application software and related submission processes