NEOGOV · 3 months ago
Administrative Operations Supervisor
Green Bay, WI
Full-time
Onsite
Mid, Senior Level
$36.19/hr - $39.39/hr
5+ years expNEOGOV is seeking a skilled, solutions-focused Administrative Operations Supervisor to lead a dynamic administrative team and support initiatives that shape the future of Green Bay. The role involves managing office operations, overseeing budget preparation, and ensuring efficient administrative processes within the Community and Economic Development Department.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Plans, assigns, supervises, and evaluates the work of administrative clerks. Interviews and selects applicants for positions. Provides training and orientation of administrative clerks. Responsible for front office procedures and staffing. Manages related daily issues
Participates in managers meetings and department team meetings involving discussions and decisions on department operations and policies
Provides recommendations for annual budget and works with Director, Accountant, and managers on budget preparation, review, and submittal. Monitors expenses and revenues throughout the year. Prepares and reviews budget status reports. Responsible for maintenance of budget accounts. Responsible for records of revenue, receipts and deposits. Maintains inspection receivables account for expenses and billings related to demolitions and nuisance abatement work. Functions as the liaison to other City departments on administrative and financial matters
Responsible for accounts payable functions. Codes invoices for payment from appropriate general ledger account and approves invoice entry batches. Maintains records for various department operations. Involves expense tracking and billing of chargebacks for federal programs
Provides oversight and review of processes relating to all Boards and Commissions served by the Community and Economic Development Department. Involves all aspects of meeting preparation, mailing of notices, agenda packet preparation, minutes, and Council reports. Performs work for the Green Bay Redevelopment Authority and Tax Incremental Districts Joint Review Board. Coordinates execution of development agreements and other documents with developers and City officials
Provides oversight, review and improvement of processes relating to front office responsibilities involving the issuance of building permits, scheduling of inspections, communications with customers, and processing of payments
Reviews and submits legal notices for publication. Reconciles billings and issues payments for various accounts with Official City newspaper. Maintains records on Affidavits of Publication
Responsible for department purchasing functions including the purchase of office supplies, field supplies for inspectors, safety equipment, furniture, and clothing. Reconciles assigned purchasing cards and responsible for maintenance of records. Authorizes requisitions and vouchers in the Director’s absence
Processes all confidential materials for Community and Economic Development Department. Maintains personnel records. Initiates, tracks, and prepares required personnel action forms. Responsible for training and travel arrangements. Handles reservations, registrations, travel reimbursements and other employee reimbursements
Responsible for oversight of conference room use, copy machine/printer operation and maintenance, and overall functioning of department equipment, furniture, supplies, etc. This would include development and maintenance of Standard Operating Procedures
Performs other duties as assigned
Qualification
Required
Associate degree in Supervisory Management, Accounting or related field
Five years of office management experience
Prior supervisory experience desired
Valid driver's license and good driving record
Comprehensive knowledge and skill in the principles of management and administration including accounting and bookkeeping, budget management, financial reporting, and record keeping
Comprehensive knowledge of the principles and techniques of effective supervision and evaluation skills
Considerable knowledge of standard office procedures and routines, department programs and policies
Knowledge of local government organization and procedures
Strong interpersonal communication and analytical skills
Sufficient supervisory skills to effectively supervise assigned staff
Sufficient communication and human relation skills to effectively communicate with people at all levels of the organization
Must possess the analytical and planning skills to evaluate current systems, determine needs, implement changes, and assess impacts of recommendations
Good computer skills including familiarity with word processing, databases, graphics, spreadsheets, and desktop publishing programs
Proficient skill and ability to learn and adeptly apply departmental rules and regulations
Ability to use a computer and the required software, including spreadsheets
Ability to understand and carry out complex oral and written instructions, work independently without specific instruction, and handle confidential materials with discretion
Ability to communicate effectively both orally and in writing
Ability to establish and maintain effective working relationships with staff and the public
Ability to organize and maintain a variety of office records, determine formats for reports of various documents and correspondence
Ability to work the required hours of the position
Ability to perform the following activities: Lifting up to 10-20 pounds, Carrying up to 10-20 pounds, Frequent standing and sitting, Ability to focus on projects for long periods of time, Ability to reach, stoop and lift
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability
Flexible Spending Plan
457 Deferred Compensation Plans
Wisconsin Retirement System (WRS)
Vacation
Sick Leave
Paid Holidays
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase