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Jackson Walker LLP · 12 hours ago

Finance Legal Administrative Assistant

Dallas, TX

Full-time

Onsite

Senior Level

5+ years exp

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Finance Legal Administrative Assistant in their Dallas office. The Finance LAA provides support to the lawyers and paralegals in the Finance Practice Group, managing workflow, preparing legal documents, and maintaining client relations.

ConsultingLegalProfessional Services

Responsibilities

Manage and prioritize incoming workflow to meet all deadlines

Assist with document revisions and preparation of sets of documents to be circulated for execution

Prepare correspondence, memoranda, and other legal documents from written and oral drafts; draft standard correspondence and other documents

Scan, profile, and e-mail client documentation to team members as directed

Manage electronic file documentation by saving into appropriate electronic folders

Answer telephone calls and forward messages to appropriate staff members as needed

Establish and maintain deadlines associated with a file through the appropriate calendaring system

Prepare legal and closing documents in both physical and electronic format for deal closings

Request conflict of interest checks with Conflicts Coordinator, open files, and maintain all client and general files

Conduct periodic review for possible storage of older files and prepares files to be closed

Greet clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship

Schedule conference rooms for attorney/client meetings

Makes travel arrangements when needed; request checks and submit expense reimbursements when appropriate

Qualification

MS Office SuiteDocument Management SystemAdobe AcrobatTimeEntryLegal document preparationCommunication skillsOrganizational skillsInterpersonal skillsTime management skillsConfidentiality handling

Required

Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation

Ability to work effectively and proactively, both independently and within a team environment

Strong organizational skills, interpersonal skills, accuracy and attention to detail

Strong time management skills and the ability to work under pressure in a fast-paced busy environment

Ability to coordinate multiple tasks concurrently and meet deadlines

Strong computer proficiency in the use of relevant software, applications, and programs – MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, pdfDocs, TimeEntry, Document Manage System (iManage), and database software

Ability to handle confidential documents and information appropriately

Ability to recognize, diagnose, and solve issues associated with a transactional law practice among multiple attorneys

Bachelor's degree from an accredited college or university preferred

5+ years' experience working with Finance or Real Estate attorneys within a law firm, in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision