Oregon Connections Academy · 3 months ago
Pennwood Cyber Charter School - Special Populations Administrative Assistant
York, PA
Full-time
Onsite
New Grad, Entry LevelOregon Connections Academy is seeking a Special Populations Administrative Assistant to support the daily operations and strategic administrative functions at Pennwood Cyber Charter School. This role involves managing communications, supporting internal departments, and ensuring the smooth execution of essential school functions such as enrollment and state testing coordination.
Higher Education
Responsibilities
Communicate via phone, Google Chat, videoconferencing tools, email, text, and the Learning Management System
Greet and support visitors and stakeholders professionally
Schedule appointments and maintain calendars
Respond to parent and student inquiries promptly and empathetically
Manage internal and external communications
Complete short- and long-term administrative tasks throughout the school year cycle
Support Counseling, Special Populations, and Leadership teams with documentation, scheduling, and special projects
Input and maintain student data in the Student Information System (SIS) and Learning Management System (LMS)
Track and monitor Medicaid-eligible services (e.g., speech therapy, OT, PT, nursing) provided to special education students
Collect provider logs, session notes, and service documentation in accordance with SBAP requirements
Enter and maintain accurate service data into the Medicaid billing software (e.g., EasyTrac or equivalent)
Ensure confidentiality and security of student health and service records (HIPAA/FERPA compliance)
Collaborate with providers to ensure timely documentation and certification of services
Assist in preparing and submitting documentation required for random moment time studies (RMTS)
Maintain and update MA billing records and provider qualifications/licenses as required
Coordinate with third-party billing vendors or internal finance teams to ensure correct claim submission
Prepare reports and summaries for audits, monitoring visits, and state reviews
Support training of new staff on ACCESS documentation procedures as needed
Additional Duties As Assigned
Qualification
Required
Technologically proficient in Google Workspace, Microsoft OS, and web-based platforms
Strong organizational and prioritization skills; able to manage competing tasks and deadlines
High attention to detail with effective interpersonal skills
Ability to work independently and under limited supervision
Excellent written and verbal communication skills
Strong adaptability and problem-solving abilities
Must report to the York office regularly
Must be able to travel within Pennsylvania as required
Ability to comply with all internal system access protocols, including mandatory two-factor authentication
Preferred
Associate's or Bachelor's degree, or relevant industry certifications
Experience working in a K–12, post-secondary, vocational, or office environment
Company
Oregon Connections Academy
Oregon Connections Academy is a company based out of Prairie City, Oregon, United States.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase