Pablo Center at the Confluence ยท 2 months ago
STEAM Programs Administrative Assistant (Part-Time)
Pablo Center at the Confluence
Full-time, Part-time
Onsite
New Grad, Entry Level
$12/hr - $14/hrPablo Center at the Confluence is seeking a highly organized and proactive STEAM Programs Administrator to support the planning, coordination, and execution of youth STEAM programs. This part-time position involves administrative, financial, communication, and logistical support to ensure successful programming and a smooth experience for families, instructors, and participants.
Media and EntertainmentPerforming ArtsTheatre
Responsibilities
Set up and manage programs in Coursestorm or equivalent registration platform
Track participant registrations and ensure all registration fees are accurately processed
Communicate with families regarding program logistics, reminders, and updates
Distribute and collect participant waivers, permission slips, and required documentation
Support administration and communication for after-school and summer STEAM programs
Assist with preparing thank-you cards and communications for donors, volunteers, and partners
Organize and maintain both physical and electronic files and folders related to programs, finances, and communications
Coordinate with volunteers, interns, and cross-departmental teams to support program planning and execution
Assist with financial tracking, purchase orders, and expense reporting for STEAM programs
Support end-of-month reconciliations to ensure accurate financial records
Assist in reviewing and organizing grant documentation, applications, and reports
Track grant-related expenses and ensure compliance with reporting requirements
Assist with organizing and supporting robotics teams and STEAM competitions
Coordinate hotel accommodations, transportation, and meal orders for student travel and events
Maintain communication with parents regarding travel schedules and event details
Ensure instructors and chaperones have the necessary materials and itineraries
Provide in-person support during onsite programs and events (some evenings and weekends required)
Assist with preparing and distributing materials and supplies before each session
Support instructors and participants with check-in, troubleshooting, and logistics during programs
Create and administer post-program surveys to participants, families, and instructors
Collect and organize survey feedback for reporting and program improvement
Qualification
Required
Strong organizational and time management skills with attention to detail
Excellent communication skills (verbal and written), especially with families and instructors
Comfortable using digital tools such as Coursestorm, Microsoft Outlook, Google Workspace, Excel/Sheets, Slack, and email platforms
Basic understanding of financial tracking, reconciliations, and data organization
Ability to manage multiple priorities in a fast-paced, youth-centered environment
Availability for occasional travel and in-person event support (evenings/weekends)
Preferred
Experience with youth programming, camps, or robotics teams is a plus
Company
Pablo Center at the Confluence
Pablo Center at the Confluence offers a facility capable of providing transformative training, learning, and creative opportunities.
Founded in 2017
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jason Jon Anderson
Founder and Executive Director
Company data provided by crunchbase