NFP, an Aon company · 2 months ago
Executive Assistant, Insurance Brokerage (hybrid, Austin, TX)
Austin, TX
Full-time
Hybrid
Mid Level
$80K/yr - $90K/yr
3+ years expNFP Corp is a multiple Best Places to Work award winner in Business Insurance, dedicated to helping companies and individuals address significant risk and workforce challenges. The Executive Assistant will support a Managing Director and his team by managing complex schedules, coordinating meetings, and handling confidential matters.
ConsultingFinancial ServicesInsuranceInsurTechWealth Management
Responsibilities
Manage heavy, complex and frequently changing schedules for executive(s), keeping their calendars, and coordinating various company and team meetings, and also meetings with outside companies, carriers, etc. Work closely with the team as well as our firms, carriers, etc. This includes preparing/gathering documents and all logistics of meetings
Schedule internal and external meetings and coordinates logistics for meetings/lunches. Reserve meeting space and preparing the conference room with audio-visual technology as required, as well as any meals needed
Prioritize and answer and respond to phone calls, communicate messages and information for the executives
Responsible for handling all aspects of Advisory Board meetings, calls, and helping with various study group and carrier meetings as well
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations. Perform all duties pertaining to the meeting
Compile and help modify presentations, spreadsheets and other various documents as requested
Process invoices, and maintain various records, documents, expense reports, etc
Handle all confidential business matters and work independently on special assignments
Handle personal matters, minimally and as necessary
Commitment to culture requires a demonstration of professionalism, accountability, customer/client focus and teamwork
Provide a bridge for smooth, accurate communication between the executives and internal departments and to the firms; demonstrating leadership to maintain credibility, trust and support
Actively coordinate with other administrative support team associated with NFP Austin
Other duties as assigned
Qualification
Required
Must be able to work from our Austin, TX office as required
Must have flexibility on work hours and schedule to accommodate urgencies/priorities
Must be an advanced user in Microsoft Outlook, Word, and PowerPoint
Strong intermediate proficiency with Excel
Excellent written communication skills – writes clearly; edits work for spelling and grammar; varies writing style to meet needs; presents numeric data effectively; able to read and interpret written information
Demonstrated coordination of multi-state travel and agendas, complex meeting arrangements and calendar management
Be a self-starter and can make sound independent decisions
Ability to successfully interact with a variety of people/personalities
Detail-Oriented: Someone who pays attention to the details and can make connections between cause and effect and can forecast needs
Strong Communication Skills: Someone who can effectively communicate both verbally and in writing
Results Orientation: Someone who is bottom-line oriented and knows how to steadily push themselves and others for results
Organizational Skills: Knows what is important and can prioritize accordingly. Establishes priorities systematically with the ability to differentiate between urgent, important and unimportant
Strong multitasking skills are essential for success
Organizational Awareness: Someone who is perceptive can pick up on nuances in group interactions
Has the confidence & courage to surface conflicting agendas and align them with business objectives
Adaptable: The ability to manage multiple priorities, have comfort with quick-changing deliverables and remain resilient in times of uncertainty
Team Player: Must have an eagerness to learn and to support
Confidant: Must have the ability to interact diplomatically and professionally, while maintaining the highest level of confidentiality and being able to assess what is confidential
A minimum of three years' experience as an Executive Assistant supporting one or more executives; ideally in a corporate, small-business or financial services industry
A bachelor's degree or some college or professional certifications is a plus
HS Diploma or equivalent is required
Preferred
English major or Business Writing a plus
Benefits
PTO & paid holidays
401(k) with match
Exclusive discount programs
Health & wellness programs
Performance-based incentives
Company
NFP, an Aon company
NFP, an Aon company, helps companies and individuals address today’s most significant Risk Capital and Human Capital challenges.
5001-10000 employees
H1B Sponsorship
NFP, an Aon company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (2)
2023 (4)
2022 (10)
2021 (3)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$948.45MKey Investors
HPS Investment Partners
2023-12-20Acquired
2018-05-10Post Ipo Equity· $198.45M
2017-02-17Post Ipo Equity· $750M
Leadership Team
Douglas Hammond
CEO
Caleb Noel
Executive Vice President, Chief Financial Officer
Recent News
Company data provided by crunchbase