The Shade Store · 1 week ago
Accounts Payable Specialist - Inventory
Port Chester, NY
Full-time
Onsite
Mid Level
$65K/yr - $75K/yr
3+ years expThe Shade Store is a company specializing in handcrafted window treatments, and they are seeking an Accounts Payable Specialist - Inventory. This role involves processing and reconciling inventory-related invoices, managing vendor accounts, and ensuring accurate payment processing in a fast-paced environment.
E-CommerceProfessional Services
No H1B
Responsibilities
Perform full-cycle Accounts Payable functions with a strong focus on inventory-related invoices
Execute and validate three-way match for all inventory purchases — matching purchase orders, goods receipts, and invoices to ensure accuracy
Review and resolve discrepancies related to quantity, pricing, or receiving issues in collaboration with the Procurement, Inventory Control, and Warehouse teams
Manage and maintain accurate vendor records, ensuring compliance with company policies and internal controls
Process international vendor invoices, including understanding of foreign currencies, landed costs, freight, and customs duties
Collaborate with internal teams and external vendors to address and resolve payment or invoice issues promptly
Reconcile monthly vendor statements and ensure all outstanding invoices are accounted for
Support month-end and year-end close activities, including accruals for goods received but not invoiced (GRNI)
Assist with continuous process improvements to streamline AP workflow and improve efficiency
Prepare reports and documentation as needed for audits and management reviews
Qualification
Required
3-5 years of progressive Accounts Payable experience, with a strong emphasis on inventory and 3-way match processes
Proficiency with ERP systems
Strong Excel skills (VLOOKUPs, pivot tables, data reconciliation)
Excellent attention to detail, organizational skills, and the ability to manage multiple priorities under tight deadlines
Effective communication and problem-solving skills with both internal and external stakeholders
Knowledge of GAAP and standard AP procedures
Experience in a retail, manufacturing, or distribution environment
Familiarity with freight, customs, and logistics billing
A proactive mindset with the ability to identify and implement process improvements
Preferred
Experience with international inventory vendors preferred (e.g., foreign currency transactions, landed cost concepts)
Benefits
Medical Benefits
401k with Company Match
Up to $100k Life Insurance & Short-Term Disability (Employer Paid)
Legal and Pet Insurance Plans
Employee Assistance Program
Product Discount
Company
The Shade Store
We strive to make the process of ordering custom window treatments easy and affordable.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-08-09Acquired
Leadership Team
Dan Gabrielsen
Chief Financial Officer
Gregg Hurley
CDO, The Shade Store
Recent News
New Orleans CityBusiness
2025-10-09
Company data provided by crunchbase