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The Chefs' Warehouse · 22 hours ago

HR Coordinator, CHRO Office

Ridgefield, CT

Full-time

Onsite

Mid Level

3+ years exp

The Chefs' Warehouse, Inc. is a leading food service distribution company that has been providing exceptional quality for over 40 years. The HR Coordinator plays a vital role in supporting the Chief Human Resources Officer by managing administrative tasks, coordinating HR projects, and ensuring efficient operations within the HR department.

CateringFood and BeverageFood ProcessingHotelMeat and PoultryRestaurants

Hiring Manager

Laura Pasquini (she-her)

Responsibilities

Support HR strategic initiatives, special projects, and cross-functional programs led by the CHRO

Track and report progress on key HR projects and deliverables

Assist with the preparation of HR presentations, dashboards, and communication materials for internal and external audiences

Maintain organizational documents, project plans, and HR administrative systems for efficiency and consistency

Coordinate logistics for leadership offsites, HR team meetings, and companywide events

Partner with cross-department teams to ensure alignment on people-related initiatives

Draft and edit correspondence, presentations, and reports on behalf of the CHRO

Handle incoming and outgoing mail for the CHRO and create shipping labels as needed

Organize and prepare materials for meetings, including agendas, presentations, and follow-up actions

Manage and maintain the CHRO’s complex calendar, including scheduling meetings, resolving conflicts, and ensuring efficient time management

Coordinate domestic and international travel arrangements, itineraries, and accommodations

Manage all CHRO and team travel arrangements through Concur, ensuring cost-effective bookings and full compliance with the company’s Travel and Expense Policy

Prepare, review, and process expense reports in a timely and accurate manner

Manage sensitive and confidential information with the highest level of discretion

Serve as a central point of contact between the CHRO, HR team, and other departments, ensuring clear communication and follow-through on deliverables

Assist with general HR administrative functions such as onboarding logistics, compliance tracking, and HR communication coordination as needed

Support virtual and hybrid meeting coordination using digital collaboration and file-sharing tools such as Microsoft Teams, Zoom, SharePoint, OneDrive and etc

Qualification

Microsoft Office SuiteConcurHR experienceProject managementCollaboration toolsBilingual in SpanishEmotional intelligenceAttention to detail

Required

Bachelor's degree in business administration, Human Resources, or related field (or equivalent work experience)

3+ years of HR, executive assistant, or administrative experience supporting a senior executive, preferably in HR or corporate leadership

Exceptional organizational skills, attention to detail, and ability to manage multiple priorities

Strong written and verbal communication skills with a high level of professionalism

Experience using Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools (Teams and Zoom)

Proven ability to handle confidential information with discretion and sound judgment

Ability to work independently, anticipate needs, and proactively solve problems in a fast-paced environment

Preferred

Experience supporting CHRO, C-suite executives, or senior HR leadership

Experience in HR as an HR business partner or coordinator, with an emphasis on compliance and employee relations

Experience using travel and expense management systems (Concur)

Experience in HR systems such as Dayforce or ATS platforms

Strong project management and problem-solving skills

Ability to work independently and anticipate executive needs

High emotional intelligence and collaborative approach

Comfortable using different computer systems and software, and able to quickly learn new tools or technologies

Bilingual in Spanish preferred but not required

Familiarity with or an openness to using AI-powered tools (such as ChatGPT, Microsoft Copilot, or similar) to help streamline scheduling, document preparation, and other HR-related tasks

Benefits

Paid Vacations, Paid Holidays

Health, Dental and Medical Benefits

Weekly pay

Life Insurance

5% above cost for our high-quality food products

Employee discounts for travel and events

401k

Employee Stock Purchase Plan

Company

The Chefs' Warehouse

The Chefs' Warehouse, North America's top specialty food distributor since 1985, offers over 88,000 premium products to elite restaurants, hotels, and gourmet shops.

Founded in 1985

Ridgefield, Connecticut, USA

1001-5000 employees