Brooklyn Law School · 3 months ago
Executive Assistant, Finance Department
Brooklyn, NY
Full-time
Hybrid
Mid Level
$65K/yr - $75K/yr
3+ years expBrooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Executive Assistant, Finance Department provides administrative and project support to the Vice President for Finance and assists the Assistant Vice President for Budget & Planning and the Controller.
EducationHigher EducationLegal
Responsibilities
Provide direct support to the Vice President for Finance, serving as the primary point of contact and gatekeeper for the Finance Department
Research and assist with special projects; prepare reports, correspondence, and presentations, including updates to Finance Department procedures and SOPs
Liaise with banking and financial partners to manage account documentation, correspondence, and transaction inquiries
Prepare and format Excel spreadsheets, PowerPoint materials, and reports to support finance projects, audits, and internal communications
Process incoming and outgoing mail; ensure timely routing and tracking of key documents
Receive, organize, and record checks and cash for deposit per internal controls and finance policies
Support accounting operations as needed, including credit card reconciliation, expense documentation, and record keeping
Coordinate departmental meetings, including agendas, materials, and minutes
Maintain organized electronic and paper files, ensuring confidentiality of financial and personnel information
Support departmental staff with administrative requests, onboarding of new employees, purchasing supplies, and maintaining equipment or shared resources
Track and follow up on outstanding items and communications across the department
Perform other duties as assigned to support Finance Department operations
Qualification
Required
Bachelor's degree in business, finance, administration, or a related field
Three or more years of administrative experience, preferably in a finance, business, or higher education setting
Proficiency in Microsoft Office Suite, including Excel and PowerPoint
Strong organizational, written, and verbal communication skills
Proven ability to handle sensitive and confidential information with discretion
Detail-oriented and dependable, with the ability to manage multiple priorities
Comfortable communicating with banks and external partners in a professional manner
Demonstrated ability to use technology to streamline and improve office operations
Displays a can-do attitude, adaptability, and a strong team orientation, with openness to evolving job responsibilities
Preferred
Experience working in a Finance, Accounting, or Budget office
Familiarity with Ellucian Colleague, Workday, or similar ERP systems
Prior experience preparing financial documents, reports, or presentations
Benefits
Sick, personal and vacation paid time off
A generous retirement plan
Dependent tuition scholarship Pre K- undergraduate college
Additional summer Friday PTO
Company
Brooklyn Law School
Brooklyn Law School, an educational institute, provides its students with the knowledge, skills, and ethical values needed for their career.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Todd Bristol
Executive Vice President and Chief Operating Officer
Annie Nienaber
Chief Advancement Officer
Recent News
Business Wire
2025-10-30
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