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Saks Global · 23 hours ago

Executive Assistant, Buying

New York, NY

Full-time

Hybrid

Mid, Senior Level

$77K/yr - $100K/yr

5+ years exp

Saks Global is the largest multi-brand luxury retailer in the world, and they are seeking an Executive Assistant to support four executives in Brand Partnerships & Buying. The role involves providing exceptional administrative and strategic support, ensuring seamless coordination of operations for influential leaders in the organization.

Property ManagementReal EstateReal Estate Investment

Responsibilities

Provide seamless calendar and schedule management, including complex scheduling, coordination of internal and external meetings, and real-time adjustments

Curate and prepare daily briefing materials, agendas, and relevant documentation in advance of all meetings

Manage and coordinate domestic and international travel arrangements, including booking flights, accommodations, transportation, and itineraries

Organize and manage logistics for meetings and executive events, including venue booking, catering, and technology set-up; ensure follow-up and tracking of action items

Compose written materials as requested

Process and track expense reports in a timely and accurate manner

Liaise and interface with internal and external leaders and executives within the luxury retail industry

Maintain up-to-date distribution lists and communication channels for key business units

Oversee planning and execution of internal events such as Town Halls and leadership off-sites

Maintain comprehensive records on budget expenditures for the cost center

Support on ad-hoc projects and initiatives

Qualification

Calendar managementTravel arrangementsMS OfficeGoogle SuiteWritten communicationInterpersonal skillsTime managementProblem-solvingAttention to detailConfidentiality

Required

You are highly organized, agile, and capable of juggling multiple priorities with a sense of urgency

You bring a refined, service-minded approach to every interaction, with strong interpersonal finesse and executive presence

You are a natural problem-solver who is intuitively analytical and creative

You possess strong judgment and thrive in complex, fast-paced settings

Ensures confidentiality, diplomacy, and demonstrates poise under pressure

Strong verbal and written communication skills

Superior time management skills and ability to anticipate needs and act proactively

Bachelor's degree or equivalent combination of education and experience

Minimum of 5 years of executive-level administrative experience, ideally supporting C-suite leaders within luxury, fashion, retail, or similarly high-profile industries

Intermediate to expert level competence with MS Office, Google Suite, Workday, and database applications

High level of accuracy and attention to detail

Ability to manage sensitive information with discretion

Demonstrated ability to work independently and collaboratively across all levels of an organization