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SouthState Bank · 1 week ago

Administrative Assistant

Atlanta, GA

Full-time

Onsite

Entry Level

1+ years exp

SouthState Bank is a trusted financial partner known for its commitment to helping customers and cultivating individual potential within its team. The Administrative Assistant will take ownership of various administrative tasks, manage correspondence, maintain records, and support team members while ensuring compliance with bank policies.

BankingFinanceFinancial ServicesLendingWealth Management

Responsibilities

Sets priorities and organizes the administrative workload for assigned area of responsibility to utilize time most effectively

Composes types and edits a variety of correspondence, reports, memos, and other material requiring independent judgment as to content, accuracy, and completeness

Prepares, maintains, and distributes in-depth excel spreadsheets/reports on loans, deposits, etc

Maintains files and records

Maintains calendar and coordinates all travel arrangements

Obtains additional information, as needed, to complete reports on sensitive or special management communications

Performs regular administrative duties as needed, including providing telephone support, screening visitors, and arranging and scheduling meetings and appointments

Responsible for processing and tracking expenses

Works/interacts with a variety of employees

Extensive verbal and written communication skills

Ensure that the Bank’s policies and procedures, code of conduct, and regulatory guidelines are strictly complied with

Provide assistance to other employees by liaising with them through healthy and positive interactions

Be involved in performing marketing endeavors/efforts

Continuously update skills by participating in professional training

Seek opportunities to improve skills through cross-training offered by the Bank

All other tasks, responsibilities, or duties, as directed by management

Qualification

Microsoft OfficeCommunication SkillsAttention to DetailReport WritingOffice ManagementMulti-taskingCustomer ServiceProblem Solving

Required

Minimum High School Diploma, some college preferred

Minimum of 1-3 years of administrative experience

Extensive knowledge of modern office practices and office management

Extensive knowledge of Microsoft Word, Outlook, Explorer, Excel, Adobe, iPad, iPhone, and Apple Suite

Excellent communication skills with ability to establish and maintain effective working relationships with clients, associates, and executive management

Excellent analytical skills and report writing

Ability to work independently on complex and confidential tasks with high attention to detail

Ability to handle stressful situations and work at a fast pace

Ability to communicate effectively verbally and in writing

High attention to detail, fast paced and can learn quickly

Work independently and proactively solves problems

Requires strong knowledge of personal computer, iPad, iPhone, Apple Suite, Microsoft Office, Excel, and banking software used in department

Must be able to prepare detailed plans and proposals, documents and compose business letters and memorandums

Must have extensive knowledge of business English, spelling, and punctuation

Requires knowledge of office practices, procedures, and general office machines

Must have strong communication skills characterized by excellent writing and speaking skills

Proficient with general office machines and programs to include Microsoft Office Word, Excel, Outlook, and other software that might be utilized in the department

Ability to use the computer efficiently and the capacity to learn new software programs as they are rolled out by the Bank

Must be well-organized, accurate, and attentive to detail

Must be cooperative and willing to assist coworkers and customers on a regular basis

Must have effective listening skills demonstrated by the ability to listen to others talk (without interruption), understand them, and then propose solutions or make contributions based on the points made by others

Must possess excellent multi-tasking skills and be able to function well under pressure

Must be able to remain composed under pressure and respond to customer and coworker concerns regularly

Must have a keen eye for detail and follow instructions to the letter

Must be patient and willing to help others in solving problems while always maintaining a positive attitude