Altair · 2 months ago
Department Administrator Assistant
Saline, MI
Contract
Onsite
Mid, Senior Level
5+ years expAltair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing. They are seeking a Department Administrator Assistant to provide comprehensive administrative support to the Division Vice President and the Executive Team, ensuring smooth operations and effective communication within the division.
AnalyticsInformation TechnologySoftware
Responsibilities
Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc
Provide administrative support to the Division’s Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc
Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations
Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance. Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation
Assist with budget planning, tracking, accruals, and processing of invoices/expenses. Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance
Create and update reports and visualization tools to simplify complex data for easy understanding
Conduct independent research and obtain information for complex reports and special assignments
Develop, standardize, and continuously improve the processes necessary for your work and function of the Division
Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division
Contact company personnel at all organizational levels to gather information in support of department & division operations
Manage ordering and organization of office supplies and equipment
Manage or coordinate small projects providing cost-effective solutions
Maintain division & department seating and organizational charts
Maintain division and department SharePoint sites and access
Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions
Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan
Handle special projects, and perform other duties as assigned
Qualification
Required
Japanese language proficiency
5+ years of experience providing administrative support to Department (GM level) or above
High school diploma or GED
Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization
Strong focus on customer service and demonstrated success working in teams
Ability to present concepts visually in graphs, tables, charts, and other methods
Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted
Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems
Experience managing significant volume of design-in invoicing
Ability to maintain confidentiality of sensitive or proprietary information
Ability to be independent and a self-starter, managing time effectively
Proficient at managing multiple requests, prioritizing, and communicating status of progress
Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict
Able to remain composed during times of stress and demonstrate flexibility
Attention to detail and strong organizational skills in a dynamic environment
Proven success identifying and implementing changes to projects and processes to ensure continuous improvement
Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary
Preferred
Experience with PowerBI or other relevant software/tools
Associate's degree (or equivalent) or higher
Our Client´s way training, including JKK and TBP to improve current business processes
Understanding of Our Client´s policies & processes related to travel & expense, budgeting, job request (JR) system, confidentiality, compliance, etc
Benefits
Comprehensive Benefit Package
401(k) with matching contributions
Paid Time Off
Employee Discounts
Free training on all Altair products
Company
Altair
Altair provides enterprise analytics, engineering, and on-demand computing software technologies.
1001-5000 employees
H1B Sponsorship
Altair has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (20)
2024 (13)
2023 (10)
2022 (5)
2021 (1)
Funding
Current Stage
Public CompanyTotal Funding
$37.29MKey Investors
UK Research and InnovationGeneral Atlantic
2024-10-30Acquired
2024-09-25Grant· $3.86M
2024-07-16Post Ipo Equity· $3.43M
Leadership Team
Ingo Mierswa
Senior Vice President of Product Development
Martin Nichols
SVP -Sales Operations
Recent News
The Economist
2026-01-07
thecanadianpressnews.ca
2025-12-24
solutionsreview.com
2025-12-13
Company data provided by crunchbase