Odyssey House ยท 3 hours ago
Administrative Assistant
New York, NY
Full-time
Onsite
Entry Level
1+ years expOdyssey House is a recovery service provider that has been offering innovative programs since 1967. The Administrative Assistant will provide essential administrative and operational support to ensure the efficient functioning of the Recovery Center, allowing program management to focus on participant engagement.
Addiction TreatmentHealth CareHealth DiagnosticsMental HealthProfessional Services
Responsibilities
Assist by answering telephones, taking messages and scheduling appointments
Assist with data entry, reporting and record maintenance in compliance with program guidelines
Coordinate participant scheduling, appointment reminders and intake processes
Support internal and external communications (emails, mailings, distribution of program information, printing)
Type correspondence, reports, memos, etc
Assists in tracking service delivery, volunteer stipends, outreach metrics, and training participation
Maintains program and office supplies and ensures the organization of physical and digital files
Maintain minutes for staff meetings, participant meetings, community meetings, etc
Provide logistical support for recovery support groups, training sessions and outreach events
Assist with procurement documentation, check requests, petty cash and metro card management and invoice tracking
Attend regularly scheduled staff meetings
Attend all required in-service training seminars
Participate in quality improvement activities
Other relevant duties as required
Qualification
Required
High School Diploma or equivalent; associate degree preferred
Minimum 1 year of experience in an administrative or office support role, preferably in a community-based or health services setting
Strong organizational and communication skills
Proficiency with Microsoft Office suite (Word, Excel, Outlook)
Ability to manage multiple tasks and maintain attention to detail in a fast-paced environment
Commitment to supporting recovery-centered and trauma informed services
Preferred
Familiarity with confidentiality protocols and HIPAA compliance
Benefits
A 35-hour work week (as opposed to a 40-hour work week)
Vacation Plan and Holiday Schedule
Life Insurance
Medical Insurance (Two Plans)
Dental and Vision Insurance
Additional Insurance Coverages (hospitalization, accidental, critical illness coverage)
Long-Term & Short-Term Disability
Flexible Spending Account/Health Reimbursement Account
403(b) Plan
Corporate Counseling Associates (CCA) EAP benefit
Ability Assist Counseling Services (through The Hartford)
Commuter Benefits
Educational Assistance Programs
Special shopping discounts through ADP Marketplace and PlumBenefits
RUFit?! Fitness Program
Legal Assistance through ARAG
Optum Financial Service through ConnectYourCare
Benefit Advocacy Center through Gallagher
Company
Odyssey House
Odyssey House Inc. is a social service & health care agency that deals overcome drug and alcohol abuse, improve physical and mental health.
201-500 employees
Funding
Current Stage
Growth StageRecent News
Crain's New York Business
2025-08-04
Research and Markets
2025-05-29
Company data provided by crunchbase