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Quintairos, Prieto, Wood & Boyer, P.A. · 1 day ago

Billing Specialist

Miami, FL

Full-time

Onsite

Mid Level

3+ years exp

Quintairos, Prieto, Wood & Boyer, P.A. is a multi-office national firm seeking a Billing Specialist for their Miami Administrative Office. The role involves handling billing activities for clients from initial intake through final bill production, ensuring compliance with client guidelines and internal protocols.

Law EnforcementLegalLegal TechProfessional Services

Responsibilities

Prepare and submit monthly invoices to clients timely and accurately

Ensure all client guidelines, internal protocols and firm's guidelines are followed during submission process. Ensure corrective action is in place for future submissions

Act as liaison between billing attorney/clients' staff/third party vendors assigned to electronic billing

Populate, maintain and update data for assigned clients in the firm's accounting database

Coordinate resubmission of invoices with any errors and if necessary contact third party vendors for assistance in resolving issues. Submit timekeeper setup and matter setup on e-bill website

Review clients' guidelines and other written communication to remain compliant with the various requirements

Reviews billing memos, time and expenses for narrative corrections, transfers needed and miscellaneous maintenance, as well as finalizing the invoices

Responsible for coordination and resolution of billing issues for designated clients

Monitors billing progress including status reporting, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects

Responsible for entry and modification of time and expense records, report generation including pre-bills and final bills

Ensures all billing issues, including deductions, accounts receivable and client concerns are monitored and resolved timely and provide submission and problem solving assistance where needed

Performs other duties as assigned

Qualification

Law firm billing experienceElectronic billing processesAccounting software proficiencyMicrosoft Office proficiencyDecisive judgmentCritical thinkingCommunication skillsOrganizational skills

Required

3+ years' experience working in law firm Billing Dept. high volume/ large transaction work environment

Must be experienced with law firm billing processes specifically electronic billings

Proficiency in accounting software and Microsoft Office applications such as Excel, Word and Outlook

Requires critical thinking skills, excellent communication and organizational skills, decisive judgment and the ability to work with minimal supervision

High School Diploma or its equivalent