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NAVWAR · 3 months ago

ADMINISTRATIVE SPECIALIST NF3

Twentynine Palms, CA

Full-time

Onsite

Mid Level

3+ years exp

Marine Corps Community Services (MCCS) is looking for the best and brightest to join their team. The Administrative Specialist will coordinate and perform a variety of administrative functions in support of upper-level management, ensuring smooth operational processes and compliance with directives.

GovernmentNon Profit

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions

Organizes flow of operational program processes in an office environment

Establishes status of actions on numerous projects and program operations

May serve on a variety of advisory committees

May be delegated signatory authority for selected administrative matters

Reviews and interprets directives and regulations

Maintains official files

Advises staff on development and implementation of local administrative directives and procedures

Develops internal policies, procedures and work methods affecting administrative management operations

Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format

Collects, compiles and organizes information and data to meet administrative requirements

Prepares correspondence and drafts instructions

Facilitates methods for automating reports and correspondence

Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations

Manipulates data to meet presentation and report requirements

Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation

Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary

Receives and delivers messages to staff members

Arranges and maintains appointment calendars for staff

Routes incoming mail to staff and work sections

Establishes suspense dates to collect responses and submits information as required by requests

May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor's signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans

Provides World Class Customer Service with an emphasis on courtesy

Assists customers and communicates positively in a friendly manner

Takes action to solve problems quickly

Alerts the higher-level supervisor, or proper point of contact for help when problems arise

Adheres to safety regulations and standards

Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment

Performs other related duties as assigned

Qualification

Administrative practicesProject coordinationDocumentation preparationPersonal computer operationStatistical data gatheringBudget monitoringCustomer serviceCommunication skillsTeam collaboration

Required

Three years experience that demonstrates broad knowledge of administrative practices and principles

Skill to organize and coordinate multiple high visibility projects simultaneously

Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation

Skill to operate a personal computer and associated peripheral equipment and software

Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies

Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization

Benefits

Stability of Federal Civilian Service

People with passion for doing work that matters

Quality of Work Life Balance

Competitive Pay

Comprehensive Benefit Packages

Marine Corps Exchange and Base Facility Privileges

Company

NAVWAR

NAVWAR's mission is to identify, develop, deliver and sustain information warfare capabilities and services that enable naval, joint, coalition and other national missions.

Founded in 1985

San Diego, California, USA

10001+ employees