Urban Pathways · 3 months ago
Admin Assistant (New Program)
New York, NY
Full-time
Hybrid
New Grad, Entry Level
$16/hr - $21/hrUrban Pathways is a nonprofit organization dedicated to supporting vulnerable residents in New York City. The Administrative Assistant will perform various clerical, fiscal, and administrative tasks to support program operations and ensure efficient functioning within the organization.
Health CareHomeless ShelterNon Profit
Responsibilities
Prepares, maintains, and submits all purchase orders, check requests, and expense reports to the Finance Department in accordance with Urban Pathways, funding and regulatory agency requirements and guidelines
Ensures accountability in the purchasing of supplies and keeps expenditures within budgetary limitations
Orders and maintains inventory of all program supplies and equipment
Maintains accurate record-keeping of all client data, personnel files, purchase orders, and inventory
Administers petty cash, metro card and other funds for the program in accordance with Urban Pathways policies and procedures
Assists the Program Director and/or Director of Social Services to prepare client financial transactions (e.g. rent collection, client banking, billing etc.) for submission to the Finance Department in accordance with Urban Pathways, funding and regulatory agency requirements and guidelines
Ensures telephone equipment, fax machine, telephone monitoring equipment, and copying machine are in working order. Serves as the program’s liaison with the organization’s IT company to troubleshoot and resolve computer issues as needed. Reports any malfunction of office equipment to the Program Director/Director of Operations and arranges for vendor services and/or repair
Coordinates organizational and program activities including special events, as needed
Sorts, distributes and maintains daily log of all incoming and outgoing mail as indicated in Urban Pathways policies and procedures
Prepares reports, correspondence, memos, etc., for the senior program personnel
Prepares and maintains minutes of staff and other meetings as assigned
Maintains the monthly activities calendar and weekly staffing schedules, including Program Director appointments
Manages and distributes staff paychecks
Qualification
Required
High School Diploma, GED or equivalent required
Strong written and verbal communication skills
Strong computer skills and knowledge of Microsoft Office (e.g. Word, Outlook, Excel etc.)
Preferred
Bachelor's degree preferred
Administrative experience a plus
Experience with homeless, people with mental health condition and substance abuse population preferred
Foreign languages a plus
Benefits
Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.
Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.
Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.
Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.
Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.
Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.
Company
Urban Pathways
Urban Pathways provides homeless street outreach.
Founded in 1975
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Bob McPhillips
Chief Financial Officer
Mark Hurwitz
Chief Operating Officer
Recent News
2025-03-17
Company data provided by crunchbase