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MG+M The Law Firm · 1 day ago

Legal Administrative Assistant

Boston, MA

Full-time

Onsite

Mid Level

$65K/yr - $80K/yr

3+ years exp

MG+M The Law Firm is a nationally renowned litigation law firm concentrating on complex civil matters. They are seeking a Legal Administrative Assistant to provide administrative and secretarial support to assigned attorneys/paralegals, ensuring legal documents are accurately prepared and filed.

ConsultingLaw EnforcementLegal

Comp. & Benefits

Responsibilities

Provide administrative and secretarial support to assigned attorneys/paralegals

Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents

Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents

File legal documents with state and federal courts (e-filing knowledge is a must)

Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing

Update and maintain client files in a timely manner

Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.)

Organize and coordinate travel arrangements for assigned attorneys

Prepare attorney reimbursements and mileage

Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable

Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River

Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on a monthly/quarterly basis via Aderant Prebill Manager

Assist in the timely submission of conflict checks

Consistently provide friendly and helpful telephone support for assigned attorneys

Prepare for trial as needed by assisting paralegals and attorneys

Qualification

Litigation experienceMicrosoft OfficeE-filing knowledgeDocument management systemsNotary PublicCustomer serviceDependabilityCommunication skillsTeamworkAttention to detailProblem-solving skills

Required

Minimum of a high school diploma required (college degree is preferred, but not required)

Minimum of 3+ years of experience as litigation administrative assistant

Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system; Aderant knowledge is a plus

Knowledgeable of State and Federal Rules (i.e. MA Superior Court Rule 9A service/filing)

Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent

Communication: Demonstrate excellent verbal and written communication skills

Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments

Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines

Teamwork: Contribute to building a positive team spirit and support the success of colleagues

Ability to work efficiently in a fast-paced environment

Highly organized with strong attention to detail

Self-motivated and capable of independent work

Excellent verbal and written communication skills

Professional in interactions with a wide variety of individuals

Skilled in prioritizing and managing multiple tasks