Smart Data Solutions · 4 months ago
Mailroom Document Processor/Scanner Operator - Full Time
Arizona Office, Tempe, AZ, US
Full-time
Onsite
New Grad, Entry Level
$15/hr - $15/hrSmart Data Solutions is a technology leader in healthcare process automation and interoperability, seeking a Mailroom Document Processor/Scanner Operator. The role involves ensuring certification requirements are met, processing and scanning documents, and maintaining productivity levels while adhering to company policies.
ConsultingHealth CareInformation TechnologyIT ManagementMedicalOutsourcingSoftware
Responsibilities
Ensuring Hi-Trust certification requirements are met, including but not limited to working on one client at a time, ensuring unprocessed mail is put back on P.O. Box shelf, ensuring processed mail is distributed to the scanning stations, and adhering to Smart Data Solutions Acceptable Use Policy
Performing all tasks assigned with great attention to detail and in a timely manner
Maintaining acceptable levels of productivity to align with performance standards
Must be able to remain in a stationary position for 50% of the time
Assist with data capture and data entry in the QuickClaim system as needed
Opening, sorting, batching and quality control of documents in a timely manner
Preparing, verifying, and counting documents for scanning in a timely manner
Preparing documents for scanning by unfolding/flattening, taping, removing rubber bands, or un-stapling documents in a timely manner
Fixing tears and making copies of documents, if needed
Following proper sorting method with appropriate cover sheets as trained
Properly identifying P.O. Box, client name, and patient name on documents and ensuring mail is processed correctly according to client criteria
Processing incoming mail based on customer required instructions
Ensuring assigned work is completed to align with customer service level agreements
Ensuring that all PHI is kept confidential and complying with all company policies and procedures
Performing Scanner Operating duties and responsibilities as articulated below when business needs arise
Perform other duties as assigned
Scanning, archiving, and quality control of documents, including paper and film
Inputting appropriate data onto scanner computer screen, such as batch cover sheet information, by manipulating a mouse and typing on a keyboard
Feeding documents through a scanner in a timely manner
Keeping provided scanner logs up to date (i.e. storage box logs and company checklist logs)
Troubleshooting and correcting basic technical errors of the scanning machine(s) as they occur
Operating and cleaning the scanner machines, including any new scanner machines introduced, pursuant to training provided
Ensuring batches are scanned and placed into appropriate storage boxes
Verifying batches are accurate before committing such batches
Performing all tasks assigned with great attention to detail and in a timely manner
Ensuring that all PHI is kept confidential and complying with all company policies and procedures
Ensuring assigned work is completed to align with customer service level agreements
Complying with the Acceptable Use Policy which includes but is not limited to always displaying your SDS-issued photo ID while in the building
Document Processing (as described above) when business need arises
Perform other duties as assigned
Qualification
Required
Must have ability to lift 45 pounds
Strong organizational skills and attention to detail
Manages time effectively and is dependable
Communicate effectively
Computer literacy
Dependable
40+ WPM typing speed, 4500 KPH ten key
Ability to quickly learn a new system and memorize hot key/short cuts
Benefits
Health insurance
Short-term, and long-term disability
401(k) with a company match to provide a better future in your retirement years
A flexible environment with a competitive paid time off package; including vacation, holiday, give-back day, and a floating day
Company
Smart Data Solutions
Smart Data Solutions provides IT solutions for the healthcare industry, for the high-quality and effective claim processing.
Founded in 2001
501-1000 employees
H1B Sponsorship
Smart Data Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
Funding
Current Stage
Late StageLeadership Team
Shashi Yadiki
Chief Executive Officer
April Gill
Chief Commercial Officer (CCO)
Recent News
Company data provided by crunchbase