Advancement Foundation, Diocese of Fort Worth · 3 months ago
Administrative Asst
Our Lady of Guadalupe - Fort Worth, Fort Worth, TX, US
Full-time
Onsite
New Grad, Entry Level
$15/hr - $15/hrThe Catholic Diocese of Fort Worth is seeking a Safe Environment Coordinator & Administrative Assistant to provide vital support to the parish office. This role involves ensuring compliance with diocesan Safe Environment policies and assisting with day-to-day administrative duties, requiring discretion and confidentiality.
Non-profit Organization Management
Responsibilities
Administer all aspects of the parish Safe Environment program in accordance with diocesan policies
Coordinate and track background checks, required trainings, and certifications for staff and volunteers
Maintain accurate and secure Safe Environment compliance records and prepare materials for audits
Communicate with parish staff and volunteers regarding compliance requirements and training sessions
Handle all Safe Environment matters with utmost confidentiality and professionalism
Provide direct administrative assistance to the Pastor, Business Manager, and parish office staff
Support office operations by answering phones, greeting visitors, handling correspondence, and maintaining files
Assist with scheduling, meeting preparation, and record-keeping
Prepare reports, forms, and parish communications as needed
Maintain parish databases and assist with sacramental or parish records as assigned
Collaborate with staff and volunteers to ensure efficient office operations
Maintain secure and organized files for Safe Environment compliance and parish administrative needs
Ensure confidential documents are handled with care and in accordance with diocesan policies
Keep both digital and physical records current and audit-ready
Qualification
Required
High school diploma / GED required
Administrative/office experience required
Must successfully complete diocesan Safe Environment training, background, and credit checks
Strong commitment to confidentiality and discretion
Excellent organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Competence in Microsoft Word, Excel, Outlook, and database management
Ability to work independently and as part of a team
Flexible and adaptable to the needs of a busy parish office
Preferred
Associate's degree preferred
Experience with compliance programs or record-keeping preferred
Practicing Catholic in good standing with the Church
Bilingual (Spanish/English) highly desirable
Company
Advancement Foundation, Diocese of Fort Worth
The Advancement Foundation is a separate 501(c)(3) Texas non-profit corporation, organized and operated exclusively for charitable, religious and educational purposes.
Founded in 2009
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Clint Weber
President & CEO
Renée Underwood, CFRE
Chief Development Officer
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