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Flower City Group · 3 months ago

HR Receptionist

Rochester, NY, US

Full-time

Onsite

New Grad, Entry Level

$17/hr - $20/hr

Flower City Group is a growing company in the printing and packaging industry, currently seeking an HR Receptionist. The role involves performing administrative tasks to support the HR department and ensure efficient operations within the organization.

Graphic DesignManufacturingPackaging ServicesPrinting

Responsibilities

Answering the phone at the reception desk and for the HR department and transferring calls as needed

Warmly welcomes vendors and guests and assigns access badges as needed

Sorting and delivering incoming mail and collecting and sending outgoing mail

Send company-wide memos and emails

Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals

Running errands and making deliveries around the office or to external parties

Managing digital document filing, including encrypted documents and email correspondence

Support the Purchasing Dept with monitoring office inventory and ordering supplies, if needed

Transcribing or taking notes during meetings and writing minutes, memos and/or agendas

Reconciles vending and cafeteria items with invoices and POs

Review invoices in Docuware as the first level Front of House approver

Maintains accurate and up-to-date human resource files, records, and documentation

Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management

Maintains the integrity and confidentiality of human resource files and records

Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately

Provides administrative support to the HR department

Distributes payroll checks

Conducts or assists with the new hire orientation process

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations

Performs other duties as assigned

Qualification

Microsoft Office ToolsHRIS systemsBilingual in EnglishSpanishAdministrative supportInterpersonal skillsConfidentialityOrganizational skills

Required

Prior related Human Resources experience required

Maintains a valid driver's license and reliable transportation

Proficient in all Microsoft Office Tools

Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

High amount of direct interface with employees and vendors, typically without direction from Manager

Requires minimal level of direction from Manager on day-to-day activities

Maintains highest level of confidentiality related to payroll and personnel information

Willing to work at two facilities closely located within one (1) mile of each other

A person in this job operates 100% onsite within an office environment

This role routinely uses office equipment such computers, phones, photocopiers, fax machines and filing cabinets

Regularly required to talk or hear

Regularly required to sit, regular use of hands

Frequently required to stand and walk

Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl and use foot/feet to operate machine

Occasionally lift and/or move up to 25 pounds

Ability to work under pressure with ever changing deadlines and priorities

Preferred

Bilingual in English and Spanish preferred

Experience in HRIS systems—ADP Workforce Now experience preferred

Associate degree in related field preferred

Company

Flower City Group

Headquartered in Rochester, NY (the “Flower City”), Flower City Group creates temporary in-store signage and displays for many of North America’s leading retailers and brands.

Founded in 1970