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Army West Point Athletic Association Inc. · 4 months ago

Staff Accountant - Accounts Payable

West Point, NY, US

Full-time

Onsite

Mid Level

$60K/yr - $60K/yr

3+ years exp

Army West Point Athletic Association Inc. is a non-profit organization managing intercollegiate athletic programs. The Staff Accountant will focus on accounts payable and assist with account receivables, ensuring timely and accurate processing of financial transactions for the Business Office.

Sports

No H1B

U.S. Citizen Only

Responsibilities

Process Requests in Teamworks

Collect all necessary documentation for purchase requests

Generate Purchase Orders (POs) in Business Central (BC)

Distribute Purchase Orders to vendors

Ensure Purchase Orders are accurately reconciled each month

Verify proper recording of invoices received without a PO listed

Ensure payment is processed correctly for these invoices

Assist AAA with procurement and PO needs

Oversee collection of forms for new vendors (e.g., ACH details, address changes)

Create and update vendor profiles in Business Central

Evaluate reimbursement submissions from coaches and staff in the ARMS platform

Ensure all documentation is complete and properly recorded in Business Central

Process weekly vendor payments under the guidance of the Associate Athletic Director and CFO

Invoice and document all customer billings in Business Central (BC)

Manage a variety of customers, including the Academy, Army Athletic Association, and other departments

Ensure the use of correct department and funding codes for billing

Collect necessary forms for new customers (e.g., ACH details, address changes)

Create and update customer profiles in Business Central

Ensure timely and accurate posting of financial transactions before generating reports

Perform a variety of month-end tasks, including but not limited to: Monthly journal entries (e.g., credit card and payroll uploads)

Preparation of sub-ledgers

Bank reconciliation

Methodically complete all checklist tasks required for the month-end close

Provide support during the preparation of annual financial statements and the single audit

Assist in the preparation and completion of the NCAA Financial Report

Qualification

Accounting principlesAccounts payable managementBusiness CentralNot-for-profit accountingMicrosoft ExcelMulti-taskingAttention to detailTeam collaboration