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Florida National University · 4 months ago

General Administrative Assistant-Floater

Hialeah, FL, US

Full-time

Onsite

New Grad, Entry Level

Florida National University contributes to the education of a diverse student body within the community it serves. The General Administrative Assistant performs a range of tasks to ensure the efficient functioning of the office or department, including communication management, compliance adherence, and support for university events.

EducationUniversities

Growth Opportunities

Responsibilities

Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally

Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities

Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies

Execute special projects assigned by the President or supervisor

Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations

Undertake other assigned duties as required

Perform basic word processing or typing

Perform electronic mail tasks

Maintain appointment schedules and arrange meetings and conferences

Assist with daily office operations as needed

Call dropped students to encourage them to return to school

Assist on the graduation and new students' orientation ceremonies

Accountable for receiving and delivering the incoming faxes to the different departments within the University

Responsible for making photocopies and handouts for the members of the faculty

Responsible for destroying all sensitive documents that have been outdated

In charge of answering the telephone and taking messages Administrators

Keep track of calls and documentation related to those calls

Write letters, memos, documents and lists as requested

Cooperate in any special event prepared by the administration

Qualification

Fluency in EnglishSpanishMS Office proficiencyOffice procedures knowledgePlanning skillsTeamwork skillsVerbal communication skillsWritten communication skillsProblem solving abilityAttention to detailOrganizational skills