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American Pharmacists Association · 3 months ago

Director, Payroll & Benefits Administration

American Pharmacists, Washington, DC, US

Full-time

Hybrid

Director/Executive

$94K/yr - $117K/yr

8+ years exp

The American Pharmacists Association is the largest association representing pharmacists in all practice settings in the United States. As the Director, Payroll & Benefits Administration, you will oversee payroll operations and employee benefits management, ensuring compliance with relevant regulations and policies while providing leadership in payroll and benefits administration.

AssociationNon Profit

No H1B

Responsibilities

Execute bi-weekly multi-state payroll accurately and timely while ensuring compliance with federal, state, and local laws

Creates and maps payroll and time & attendance, pay and hours codes, quarter-to-date and year-to-date accumulator codes and cost/department codes

Develop and maintain payroll policies and procedures aligned with legal requirements and organizational goals

Manage and resolve all payroll adjustments, inquiries, and deductions

Manage and administer employee benefits and leave programs, including health, dental, vision, disability, retirement plans, COBRA, and FMLA

Ensure compliance with ERISA, HIPAA, COBRA, PPACA, FMLA, OSHA and Worker’s Compensation

Monitor and implement changes in 401(k) contributions, assist with annual audit, and serve on the 401(k) Committee

Maintain compliance with benefit and leave related regulations and ensure accurate payroll integration

Reconcile monthly benefit invoices and coordinate payment with Finance/Accounting

Manages Workers’ Compensation insurance policies

Prepares the journal entries in the accounting system for the bi-weekly payroll activity, including salary & benefits allocation

Reconciles the month end payroll bank account and completes the journal entry in the accounting system

Performs quarterly employee Café 125 and employer pre-tax and post-tax benefits reconciliations to ensure accurate reporting on W-2 previews; coordinates adjustments with human resources as needed

Reconciles the payroll tax, SDI and FMLI, accounts on a quarterly basis

Provides Finance team the bi-weekly 401(k) contribution report assuring the timely and accurate submission of employee deferrals and employer matching contributions to APhA’s 401(k) carrier

Prepares the schedule for the annual Workers Comp schedule policy renewal

Serves as platform administrator and subject matter expert for ADP Workforce Now modules including Payroll, Time & Attendance, Benefits, and Reporting

Develops, writes, and maintains a wide range of standard and complex data reports, ensuring accuracy, consistency, and integrity across all datasets

Qualification

Payroll OperationsBenefits AdministrationADP Workforce NowFPCCPP certificationLegal compliance knowledgeAnalytical skillsMicrosoft Office proficiencyInterpersonal skillsCommunication skillsCreative thinking

Required

A bachelor's degree in Accounting, Finance or equivalent experience is required

A minimum of 8 years of payroll and benefits administration experience within a large, and/or complex company environment

Managing operational payroll within multiple and highly regulated states

Managing and deploying payroll processing projects, including implementing new and/or upgrading existing HRIS, payroll, and time & attendance systems, preferably with ADP

Direct work experience in developing ADP reports, analyzing data and testing outputs for accuracy

In-depth knowledge/experience in legal aspects of payroll, benefits and leave legislation and administration

Thorough knowledge of Federal, State and Local Jurisdictions, ERISA, HIPPA, PPACA, FMLA, COBRA, Workers Compensation regulatory requirements

Strong analytical, organizational, and problem-solving skills with a keen attention to detail

Excellent interpersonal and customer service skills. Exercise of tact, discretion, and respect when dealing with employees

Ability to communicate clearly, both verbally and in writing. Capable of translating complex and potentially confusing information for diverse audiences, including senior executives

Creative thinking and self-starter aptitude, with experience in streamlining complex processes and implementing new policies and procedures and/or system changes

Ability to project how future trends and consequences should drive present decisions

Integrity, sound judgment, and utmost protection of confidentiality

Must be proficient in Microsoft Office and SharePoint

Preferred

FPC and/or CPP from the American Payroll Association

Benefits

Hybrid Work Schedule (T/TH in office)

Medical/Dental/Vision Insurance

Employer paid Life, AD&D, and Short-Term Disability Insurance

Traditional & Roth 401(K) plans with employer match

Fourteen paid holidays

Four floating holidays

Generous Paid Time Off Policy

Paid Medical Leave/Paid Family Leave/Paid Parental Leave

Commuting Benefits

Professional Development Funds

Company

American Pharmacists Association

APhA House of Delegates today voted to adopt a policy discouraging pharmacist participation in executions. It is a sub-organization of Potomac View Terrace.

Founded in 1852

Washington, District of Columbia, USA

51-200 employees