The Public Theater · 3 months ago
Government&Administrative Affairs Specialist
New York, NY, US
Full-time
Onsite
Entry, Mid Level
$0/yr - $65K/yr
2+ years expThe Public Theater is a nonprofit organization seeking a Government Affairs and Administrative Specialist to provide comprehensive administrative support to the Executive Office. This role involves executive scheduling, board logistics, and assisting with government affairs activities, ideal for a detail-oriented professional in a fast-paced environment.
Performing Arts
Responsibilities
Provide administrative support to the Executive Director, Chief of Staff, and Deputy Chief of Staff, including scheduling, meeting preparation, and correspondence
Assist in managing the Executive Director’s calendar, invitations, and ticketing needs in coordination with the Deputy Chief of Staff
Serve as back-up to the Deputy Chief of Staff during leave periods to ensure continuity in calendar management, ticketing, and meeting logistics
Support board meeting logistics, including preparing and distributing materials, coordinating attendance, and providing on-site support as needed
Help plan and staff in-person meetings, donor visits, and internal gatherings
Maintain digital and physical filing systems, ensuring accuracy, organization, and accessibility
Assist with preparation and submission of required City and State reports (e.g., Department of Cultural Affairs, OMB, Culture Stat, Capital Requests, and Final Reports)
Track lobbying and compliance activities and support the filing of required disclosures
Maintain and update government contact databases, mailing lists, and distribution lists in Tessitura and other systems
Draft, edit, and proofread funding requests, testimony, one-pagers, and briefing materials, compiling research and data as needed
Coordinate logistics for government-related meetings, visits, and events, including scheduling, invitations, and briefing materials
Provide follow-up and recordkeeping support for external lobbyists and the Chief of Staff
Assist with logistics and staffing of government- and board-related events, hearings, and meetings
Provide on-site administrative support at events, including evenings and weekends as required
Coordinate the internal circulation of updates, meeting notes, and briefing materials
Qualification
Required
2–4 years of experience in administrative support, preferably in a nonprofit, cultural, or government setting
Strong organizational skills and attention to detail with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Proficiency with MS Office Suite (Word, Excel, PowerPoint), Google Suite, and database management systems
Ability to handle sensitive information with confidentiality and discretion
Flexible and adaptable team player, comfortable supporting multiple leaders and shifting priorities
Availability to work evenings and weekends as required for events and meetings
Preferred
Interest in nonprofit management, government affairs, or arts and culture a plus
Familiarity with Tessitura a plus
Company
The Public Theater
The Public Theater is the only theater in New York that produces Shakespeare, the classics, musicals, & experimental works in equal measure.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Gabriel Lozada
Institutional Partnerships Project Manager
Gina DiRado
Director, Institutional Partnerships
Recent News
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2025-02-20
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2023-06-16
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