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Emory Healthcare · 1 day ago

Administrative Assistant

Atlanta, GA

Full-time

Onsite

Mid, Senior Level

5+ years exp

Emory Healthcare is a leading healthcare provider committed to inspiring and rewarding its employees. The Administrative Assistant role involves providing administrative support to senior-level managers, managing schedules, coordinating meetings, and maintaining departmental files.

Health CareMedical

H1B Sponsor Likely

Responsibilities

With minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member

Greets visitors in a courteous manner, establishes needs and refers to appropriate staff

Sets up, organizes, and maintains various departmental files according to established procedures

Retrieves appropriate information upon request for internal and external use

Arranges and schedules appointments, meetings, and domestic and/or international travel for one or more senior level managers, prepares daily schedules, prioritizes requests for meetings, prepares itinerary and/or expense reports, and prepares managers for meetings

Schedules and coordinates meetings and/or special events, reserves facilities, arranges for equipment and materials, arranges for speakers, refreshments or meals, develops agendas, and arranges seating

Takes minutes as requested

Receives and reviews incoming correspondence, independently responds to routine matters, and composes and edits responses for supervisor's signature based on knowledge of policies and procedures and supervisor's views

Forwards non-routine mail to appropriate individuals for handling and response

Reviews outgoing mail for consistency and conformance to policies and procedures

Types correspondence, reports and/or manuscripts

May take dictation and transcribe from a machine

Prepares charts and graphs for reports and presentations; may meet with typesetters and publishers to publish communications materials

Operates standard office equipment including telephones, copiers, fax machines, and computers

Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies

Initiates, processes, and maintains records and invoices on unit/departmental purchases, reimbursements, receipts and other related material

Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances

May forecast expenditures and make recommendations for purchase of major equipment

Researches, reviews, approves and submits requests for patient account discounts, adjustments and/or write offs submitted by management

Notifies patients of disposition of request

May supervise or direct the work of clerical, secretarial or other designated employees

May distribute work assignments

May interview applicants, train employees, and provide input to performance evaluations and other employee transactions

Tracks vacation and back up coverage schedules

Processes employee time cards and transactions after review and approval

May interpret policies and procedures for lower level employees; make recommendations to management on issues of concern within the unit/department

Enters, updates, maintains, compiles and retrieves data from computer databases

Documents how to access files. Generates regular or special reports and/or statistics after collecting and organizing data

Performs related responsibilities as required

Qualification

Clerical experiencePersonal computer softwareTyping 55 WPMCommunication skillsOrganizational skills

Required

A high school diploma or equivalent

Five years of clerical or secretarial experience and / or equivalent combinations of education/experience may be considered

Previous experience with various personal computer software applications

Positions in this classification may require the ability to type or keyboard 55 accurate words per minute

Benefits

Comprehensive health benefits that start day 1

Student Loan Repayment Assistance & Reimbursement Programs

Family-focused benefits

Wellness incentives

Ongoing mentorship, development, and leadership programs

And more

Company

Emory Healthcare

Glassdoor3.6

Emory Healthcare is the largest healthcare system in the state of Georgia., United States.

Founded in 1953

Atlanta, Georgia, USA

10001+ employees

http://www.emoryhealthcare.org/

H1B Sponsorship

Emory Healthcare has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (48)

2024 (68)

2023 (30)

2022 (25)

2021 (12)

2020 (7)