Aivana · 3 months ago
Legal Practice Assistant - 11197
Pittsburgh, Pennsylvania, United States
Full-time
Hybrid
Senior Level
7+ years expAivana is an AmLaw 100 firm with a strong presence in the Pittsburgh market seeking an experienced Legal Practice Assistant. The role involves providing high-level administrative and litigation support to attorneys, managing complex litigation matters, and ensuring efficient workflow through document preparation and client communication.
Human Resources
Responsibilities
Manage attorney calendars, deadlines, and correspondence to ensure efficient workflow
Prepare, edit, proofread, and redline a wide range of legal documents including pleadings, discovery, and motions
File legal documents electronically in compliance with Federal and Pennsylvania Rules of Civil Procedure
Coordinate hearings, depositions, and client meetings
Maintain and organize client and case files (both digital and physical)
Assist with time entry, billing review, and expense reporting
Handle travel arrangements and other administrative support tasks as needed
Support new matter setup, including conflict checks and client engagement documentation
Work collaboratively with attorneys and team members to ensure timely completion of tasks
Qualification
Required
Minimum 7 years of experience as a Legal Practice Assistant or Legal Secretary in a litigation environment
Strong knowledge of Federal and Pennsylvania Rules of Civil Procedure
Proficiency in Microsoft Office 365 (Word, Outlook, Excel), Adobe Acrobat, iManage Work, and DocuSign
Excellent organizational skills and attention to detail
Ability to handle multiple priorities in a fast-paced setting while maintaining accuracy
Strong written and verbal communication skills
Must type at least 70 words per minute accurately
Proven ability to maintain confidentiality and discretion
Preferred
Experience with BigHand or similar document management systems
Associate degree or equivalent combination of education and experience
Company
Aivana
We offer a comprehensive range of services to help streamline your operations, reduce costs, and drive growth.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase