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UL Solutions · 3 weeks ago

Senior Executive Assistant - Chief Finance Officer

Chicago, IL

Full-time

Onsite

Senior Level, Lead/Staff

$90K/yr - $115K/yr

10+ years exp

UL Solutions is a global leader in applied safety science, providing testing, inspection, and certification services. The Senior Executive Assistant will support the Chief Finance Officer by managing administrative tasks, coordinating travel, and preparing complex reports, while also assisting with strategic projects and maintaining office records.

AdviceAnalyticsEducationPublic Safety

Responsibilities

Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information

Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc

Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts

Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc

Schedules, coordinates and maintains calendar and international travel itineraries

Makes meeting and travel arrangements for leadership

Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives

Create and distribute update reports to function, manages and maintains SharePoint site

Maintain onboarding & offboarding of all function employees

Coordinate and organize Employee Engagement activities

Support office space

Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned

Assists in the budgetary process for the organizational unit

Qualification

Executive Assistant experiencePublic company experienceBoard of Directors materialsSenior Leadership communicationMulti-tasking abilityDecision-making skillsOrganizational knowledgeFlexibility