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Society of Actuaries · 2 months ago

Meeting Planner

Chicago, IL, US

Full-time

Hybrid

Mid Level

$60K/yr - $70K/yr

3+ years exp

The Society of Actuaries is seeking a Meeting Planner to manage and execute major meetings and events. This role involves site selection, logistics coordination, and acting as a liaison with venues and vendors, while supporting the Director and Manager with additional meeting-related tasks.

AssociationNon Profit

Responsibilities

Manage site selection, RFPs, and contract negotiations in alignment with SOA policies

Serve as the primary liaison with venues, vendors, and contractors

Build and maintain relationships with hotels, AV providers, and convention bureaus

Coordinate logistics, event shipments, and onsite operations for assigned meetings

Review and process invoices, ensuring accurate payment and recordkeeping

Manage room blocks, tracking, and reporting to meet contractual requirements

Partner with vendors for services such as AV, transportation, and offsite events

Support development and upkeep of departmental SOPs

Participate in relevant industry associations

Travel onsite to meetings as needed

Perform other duties as assigned

Qualification

Meeting planningContract negotiationProject managementCertified Meeting ProfessionalLogistics coordinationFiscal responsibilityCommunicationDetail-orientedCollaboration skillsAdaptability

Required

Bachelor's degree in Hospitality Management or equivalent event experience

3–5 years planning large-scale meetings (500+ attendees) with full logistics through onsite oversight

Ability to travel is essential

Strong communication and collaboration skills with members, volunteers, vendors, and staff

Sound judgment and ability to apply policies to varied situations

Proven project management skills and fiscal responsibility across multiple events

Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment

Proactive, adaptable, and focused on continuous improvement

Preferred

Certified Meeting Professional (CMP) designation preferred (or in progress)

Nonprofit or association experience preferred, experience with virtual events a plus

Benefits

Competitive Compensation

Generous Paid Time Off

Professional Development

Health and Wellness

Disability Coverage

Retirement Planning

Maternal/Paternal Leave

Flexible Work Environment

Diversity and Inclusion

Company

Society of Actuaries

With roots dating back to 1889, the Society of Actuaries (SOA) is the world’s largest actuarial professional organization with more than 32,000 actuaries as members.

Founded in 1949

Schaumburg, Illinois, USA

51-200 employees