ACCESS - Arab Community Center for Economic and Social Services · 3 months ago
Administrative Assistant II
Dearborn, MI
Full-time
Onsite
Mid, Senior Level
5+ years expACCESS - Arab Community Center for Economic and Social Services is seeking an Administrative Assistant II to provide advanced administrative support to a senior-level manager. The role involves managing office operations, preparing correspondence, and coordinating meetings, while ensuring adherence to organizational policies.
EducationHealth CareNon ProfitSocial
Responsibilities
Manage and coordinate the day-to-day operation of a senior-level manager’s office including maintaining agency, department and employee records
Screen incoming calls and respond independently when possible
Prepare, proofread and edit correspondence, agreements, memos, presentations and spreadsheets on senior-level manager’s behalf
Anticipate and prepare materials needed by the senior-level manager for conferences, correspondence, appointments, meetings, telephone calls, etc
Prepare agendas, notices, minutes and resolutions of meetings
Take and transcribe dictation as needed
Compose and prepare confidential correspondence and reports
Ensure that organizational and departmental policies and practices are followed
Support senior-level manager’s correspondence by reading and routing incoming mail, attaching appropriate file to correspondence to be answered by manager and filing correspondence and other confidential records
Arrange complex and detailed travel plans and itineraries, compile documents for travel related meetings and accompany senior-level manager as needed
Work with other areas of the organization to arrange programs, events or conferences including obtaining facilities and caterers, issuing information and/or invitations and coordinating speakers while working within event budget
Operate standard office equipment and use required software applications
Perform other duties and responsibilities as assigned
Qualification
Required
High school diploma or GED equivalent
At least five years of administrative or office support experience or any equivalent combination of experience, education and/or training approved by Human Resources
Intermediate concepts, principles and practices of modern office procedures relating to record keeping, filing, use and operation of standard office equipment (computer, calculator, photocopier, facsimile, etc.)
Satisfactory speed/accuracy rate of typing skills (50 net wpm) required to maintain an efficient flow of the department
Operating standard office equipment and using required software applications for program area and other applications, including Microsoft Office
Accurately and efficiently record and type dictation involving the normal range of business vocabulary and/or a limited range of recurring specialized terminology
Partner with other functional areas to accomplish objectives
Gather information, identify linkages and trends and apply findings to assignments
Organize and prioritize multiple tasks and meet deadlines
Communicate effectively, both orally and in writing
Work independently as well as collaboratively within a team environment
Provide a high level of customer service
Establish and maintain effective working relationships at all levels of the organization
Preferred
Working experience in spreadsheets, graphics, flow charting and presentation software preferred
Company
ACCESS - Arab Community Center for Economic and Social Services
Our vision for ACCESS is to be an organization of people who are dedicated to empowering and enabling individuals, families, and communities to lead informed, productive, culturally sensitive, and fulfilling lives.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2024-09-26Grant
Leadership Team
Maha Freij
President & Chief Executive Officer
Lina Hourani-Harajli
Chief Operating Officer (COO)
Recent News
2025-03-27
2024-11-03
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