AXIS Management Group · 2 months ago
Administrative Assistant On-Site San Diego, CA
San Diego, CA
Full-time
Onsite
Entry, Mid Level
1+ years expAXIS Management Group is seeking a meticulous and thorough Secretary II to provide comprehensive administrative support to a federal client’s regional director. The role involves managing calendars, coordinating meetings, handling sensitive correspondence, and maintaining personnel and operational records.
Cloud InfrastructureConsultingCyber SecurityInformation Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage calendars for District and Area Commanders, prioritizing and coordinating meetings
Greet visitors, answer phones and emails, and route inquiries professionally
Schedule meetings and teleconferences; prepare materials and record minutes
Use Microsoft Office (Word, Excel, Outlook, Access) and office equipment efficiently
Maintain organized filing systems for personnel records, reports, and correspondence
Track time and attendance using GovTA; run daily reports and assist with payroll
Prepare and distribute incoming/outgoing mail, including express delivery services
Compile and update reports, including those on prohibited items, vehicle logs, and post-inspection records
Database navigation and updates, including entering Prohibitive Items (items not allowed in federal facilities) reports into the Law Enforcement Information Management System. (LEIMS), STORM (an FPS task tracking and case management system) or other designated system(s)
Maintain the agency’s database and files for the Facility Security Assessments (FSA) program
Track and audit security equipment, vehicle maintenance, and supply inventories
Assist with Protective Security Officer (PSOs) vendor audits, post inspections, and covert testing logs
Support contract guard service documentation for new or emergency requests
Enter and update case numbers, post orders, and inspection data in FPS systems
Maintain a Desk Reference Guide and stay current on FPS procedures and tools
Qualification
Required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access) and Windows-based systems
Strong written and verbal communication for professional correspondence and customer service
Accurate typing and spelling with attention to formatting and detail
Calendar management for multiple senior staff, including scheduling and prioritization
Meeting coordination, including room setup, material prep, and minute-taking
Records and file management (paper and digital), including personnel and operational documents
Timekeeping and attendance tracking using systems like GovTA
Mail handling and express delivery coordination
Report preparation and data compilation for prohibited items, vehicle logs, and inspections
Inventory tracking and supply management for security equipment and materials
Contract documentation assistance
Ability to work independently, prioritize tasks, and maintain confidentiality
Minimum requirement: High School Diploma and one (1) year of experience
Desired experience: two (2) years' experience
Proficiency in Microsoft Office, attention to detail, and the ability to manage numerous priorities independently are essential
Preferred
Familiarity with federal government operations, terminology, and mission support
Experience supporting law enforcement, security, or federal administrative environments
Experience compiling and updating agency executive reports
Proactive in identifying and resolving administrative bottlenecks
Comfortable working in high-security federal facilities
Company
AXIS Management Group
Axis Management Group offers integrated IT consulting services, providing efficient assistance for Axis products and solutions.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase