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Convergent Research · 2 months ago

E11 - Executive Assistant / Operations Manager

Alameda, California

Full-time

Onsite

Mid Level

$69K/yr - $92K/yr

Convergent Research is a nonprofit organization focused on developing advanced technology for mammalian brain mapping. E11 Bio is seeking an organized and proactive Executive Assistant / Operations Manager to provide essential support across operations, administration, and team coordination in a dynamic startup-like environment.

BiotechnologyLife ScienceNon Profit

Responsibilities

Manage calendars, triage appointments, and protect executive focus time

Track commitments, action items, and follow-ups

Coordinate travel, conference registrations, and partner visits

Handle approvals, signatures, and routing of key documents

Draft, proofread, and edit correspondence, presentations, and reports

Support hiring, onboarding, benefits, and visa administration

Manage vendors, SaaS accounts, and recurring orders

Oversee office logistics (supplies, shipping/receiving, facilities)

Draft and update internal policies and SOPs

Manage invoices, reimbursements, and expense tracking

Support reporting for grants and contracts

Serve as day-to-day contact for Convergent Research, our parent organization

Schedule and coordinate internal and external meetings, workshops, and reviews

Organize company events, retreats, and off-sites

Support documentation practices in Notion and shared tools

Encourage clear communication and collaboration across teams

Coordinate board meetings, assemble packets, and track board actions

Handle logistics and communication with external partners and collaborators

Manage social media, email lists, blogs, and other public communications

Qualification

Google WorkspaceSlackNotionAsanaOrganizational skillsTime-management skillsWritten communicationVerbal communicationProfessionalismResourcefulnessAttention to detailFlexibility