Global Support and Development · 2 months ago
C-Suite Executive Assistant
Charlotte, NC
Full-time
Onsite
Senior Level
7+ years expGlobal Support and Development is seeking to hire a C-Suite Executive Assistant! The role involves providing high-level administrative support to the Chief Operations Officer and Chief Program Officer, managing complex schedules, and coordinating travel logistics and special projects to ensure the executive team is prepared for impactful engagements.
Non-profit Organization Management
No H1B
Responsibilities
Anticipate administrative needs based on knowledge of organizational and Sectional priorities and objectives, schedules and plans
Proactively and independently manage and deconflict schedules and activities in a dynamic environment
Coordinate meetings with internal and external stakeholders managing dynamic calendars, and handling a high volume of scheduling requests
Support the coordination and understanding of Sectional workstrands on a day to day basis working with Sectional and Departmental leadership to enhance coherence and collective progress
Support COO/CPO engagement with the CEO in meetings and discussions by working with CoS / Senior Executive Assistant enhancing understanding on Sectional priorities and communication
Manage information flow, providing the right information at the right time to the right people to support organizational and sectional work flow
Execute special projects including presentations, spreadsheets, and reports
Prepare introduction letters, memos, guidance and similar documents
Prepare agendas, briefing materials, and presentations for key meetings
Ensure follow-up actions are documented and executed effectively to maintain momentum on critical projects
Support Salesforce CRM data entry supporting relationship and contact management
Act as a primary point of contact for internal and external inquiries, filtering and prioritizing communications
Support team communications and plan organizational events, both internal and off-site
Manage the logistics for team off-sites, leadership retreats, and key organizational events. This includes everything from venue sourcing and vendor management to budget tracking and on-site coordination
Be prepared to accompany COO/CPO for high profile engagements
Arrange domestic and international travel, including flights, accommodations, Airtable updates, and ground transportation
Manage itineraries, preparing materials for travel, checking VISA requirements etc, complete HV embarkation forms, operational records data entry, and handling last-minute changes
Prepare, reconcile and submit expense reports
Maintain professionalism, discretion, and strict confidentiality as applicable with all materials and matters
Promote and action GSD’s core values of accountability, humility, and integrity in all work we conduct
Promote good stewardship of financial and other resources to achieve maximum benefit to those impacted by disaster or at risk of impact
Assist with coordination and communication of projects and strategic initiatives led by Chief of Staff and, as needed, the broader executive team
Perform other duties as assigned
Qualification
Required
Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position
Experience supporting in-office and remote staff
Project management experience required, certification preferred
Bachelor's Degree in Business Administration or relevant field; or equivalent experience and training
Excellent computer skills, to include competency with Google Suite
Ability to manage time independently and coordinate multiple projects simultaneously under pressure
Confident and effective written and verbal communication, to include proofreading and editing
Cultural awareness and the ability to work collaboratively with a wide array of stakeholders to build relationships
Ability to proactively identify and critically think to solve problems
Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks
Experience working and/or traveling domestically and internationally
Preferred
Working knowledge of Spanish and/or French desired
Benefits
Up to 25 days of accrued vacation
Up to 80 hours of annual sick leave
Up to 80 hours of Military Pay and 30 Days Differential
Medical, Dental and Vision (GSD covers monthly premium)
Group Life and AD&D Coverage (GSD covers monthly premium)
Retirement (Pre and Post Tax Options) and a Company Match
Matches on Qualified 529 Plans
Up to 14 Paid Holidays
Company
Global Support and Development
Global Support and Development (GSD) is a humanitarian nonprofit organization whose vision is to ensure that every community is able to recover from disaster.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Michael Court
Chief Executive Officer
Christina Mercier
South Pacific Partnerships Manager
Company data provided by crunchbase