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Fix Group Management · 3 months ago

Automotive Service Advisor

Mt. Juliet, TN

Full-time

Onsite

Mid Level

$70K/yr - $90K/yr

3+ years exp

Fix Group Management is a busy automotive repair shop that has been in business for over 20 years, providing upscale repair services. The Service Advisor acts as the primary point of contact for customers, responsible for managing customer interactions, explaining repairs, and ensuring timely service while maintaining high levels of customer satisfaction.

Professional Training & Coaching

Responsibilities

Gather essential details at check-in, including VIN, mileage, build date, and customer concerns. This information is critical for technicians to perform their jobs effectively

Conduct a thorough walkaround of the customer’s vehicle during check-in. Take pictures and notes to document its condition

Ensure that all technician recommendations are justified with detailed notes. If a recommendation lacks proper documentation, return it to the technician for clarification before it can be sold to the customer

Provide prompt, courteous, and effective customer service. Keep customers updated on the repair process and completion times, ensuring all concerns are addressed

Sell recommended repairs and maintenance based on the company’s profit matrix while maintaining required metrics such as average repair order, close-ratio, gross profit, gross profit per hour, and effective labor rate. Clearly explain to customers the importance of the recommended repairs. Educate customers on the repairs needed and build value in the services offered

Maintain effective communication with the Store Manager, Shop Foreman, Technicians, and Parts Manager to ensure completion times are met and maintain productive workflows. Collaborate with Quality Control Technicians to ensure each vehicle is quality-checked before release. Quality control must be marked complete by the person who performed the check before notifying the customer that their vehicle is ready

Consider key factors that influence promise dates, such as parts availability, current workload, future scheduled commitments, prior promised work, available labor hours, time required for quality control checks, and the possibility of additional repairs. Collaborate with technicians to develop estimated completion times and communicate these timelines to customers. Regularly adjust and update expectations to provide customers with accurate information and minimize misunderstandings

Regularly update customers throughout the repair process, including providing a 'no update' update. This ensures transparency and keeps customers informed, even when there is no new information to report

For customers with waiting appointments, escort them to the shop and introduce them to the technician. Present findings and quotes within 15 minutes of the vehicle being pulled in. If the customer is not waiting but has questions, invite them to inspect their vehicle with an advisor and technician at their convenience

Create and manage repair orders upon customer check-in, accurately quote repairs, and provide invoices upon vehicle pickup

Assist customers with extended warranties by initiating claims and informing them about coverage, deductibles, and necessary documentation for payment upon completion

Regularly update the status board for all clients. Move magnets as the process progresses and ensure the RO status is updated in Tekmetric

Qualification

Service Advisor experienceCustomer service skillsCommunication skillsWindows computer knowledgeBasic math skillsOrganizational skillsTeam collaboration

Required

3 or more years of experience as a Service Advisor or related position

Must be able to work and complete work tasks in a timely fashion in an environment that has constant distractions and interruptions

Must possess a working knowledge of how to use a Windows computer. This includes the ability to type or dictate at least 30 words per minute, operate a cursor, view a computer monitor, operate an email account, and use common office software such as word processing and spreadsheet programs

Must be able to communicate in English fluently, both in verbal and in written form. This includes the use of a telephone

Must possess ability to count. Must know how to perform basic math functions using a calculator

Must be able to get into and out of various vehicles without assistance

Must be able to drive a motor vehicle with passengers