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Second Life Mac · 1 day ago

Executive Assistant

Skokie, IL

Full-time

Onsite

Mid Level

$80K/yr - $100K/yr

3+ years exp

Second Life Mac is the industry leader in Apple device buybacks for schools and businesses, dedicated to maximizing human potential. They are seeking a proactive Executive Assistant to support the CEO and COO with calendar management, travel arrangements, and various administrative tasks, while ensuring the office runs smoothly.

ComputerEducationHardwareSales

Hiring Manager

Blaine Klaczak

Responsibilities

Manage professional and personal calendars and email for the CEO and COO

Coordinate all business and personal travel arrangements, including flights, hotels, itineraries, and ground transportation

Handle business and personal reservations, appointments, home services, and occasional errands

Provide proactive support with reminders, follow-ups, and schedule optimization

Serve as a liaison between the Executives and other staff members, external clients, and business partners

Use discretion and confidentiality when dealing with personal and private information

Responsible for a wide range of other administrative tasks including, but not limited to, preparing reports and presentations, managing files, and handling expense reports

Provide and maintain a quality of work that exceeds SLM’s expectations

Occasional off-hours availability may be needed for travel or time-sensitive tasks

Serve as a point of contact for office-related needs and vendor coordination

Ensure the office is stocked, tidy, and running efficiently

Coordinate SLM’s quarterly State of the Company town halls, including scheduling, agenda-setting, logistics, and follow up

Support general coordination and administrative needs and events across teams as needed

Qualification

Executive supportCalendar managementTravel coordinationDiscretionAdministrative tasksOrganizational skillsConfidentialityCommunication skillsDetail-orientedAdaptability