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MUSC Health · 2 months ago

UNIV - Accreditation Program Coordinator - COM Dean's Office: GME

Charleston

Full-time

Onsite

Entry, Mid Level

$48K/yr - $88K/yr

2+ years exp

The Medical University of South Carolina is seeking an Accreditation Program Coordinator for their Graduate Medical Education department. This role is responsible for developing and analyzing accreditation processes, providing administrative support for GME committees, and collaborating with leadership to ensure compliance and quality in education.

Health CareHospitalMedical

Responsibilities

Develop and analyze accreditation tracking and monitoring processes for our institution and over 100 programs including ACGME, Non-ACGME, CODA, and Non-MD programs

Counsel program leadership on education quality and compliance concerns and provide administrative leadership support for GME committees and subcommittees

Work closely with GME leadership, hospital leadership, and program leadership

Coordinate annual GME program activities such as ACGME survey completion, Accreditation Data System (ADS) submissions, tracking of submission deadlines

Coordinate Special Reviews and Site Visits including monitoring of outcomes and improvement plans

Remain current with accreditation requirement standards and communicate changes to GME leaders and support staff

Create annual standards and templates for all programs as APE Committee Co-Chair

Maintain a timeline for review including feedback given to programs

Communicate with all APE reviewers ensuring compliance with timely reviews

Create a reviewer scorecard and provide education and quality assurance for reviewers

Create a final dashboard of program performances for the DIO and the Annual Report to monitor

Collect, analyze and report program and institution-level data

Review program outcomes including survey results, accreditations status, site visit outcomes

Consider areas of opportunity and trends for further development

Consult with GME Accreditation Manager and applicable programs regarding opportunities for improving documentation and develop dynamic methods for tracking of data

Contribute to the GME Annual Report by developing the accreditation section of data review and analysis

Provider ownership of the AIR process including institutional data review and analysis, creation of action items, and monitoring and reporting of action items, and submission to the ACGME annually

Coordinate with the GME office and DIO Cabinet as needed to prepare the review documents

Regularly make decisions on behalf of the Manager, within prescribed limits of authority and represent the Manager to other hospital offices, the public or outside agencies in administrative matters

Exercise good judgment, decision making and problem-solving skills, discretion, and diplomacy in communications with internal and external stakeholders

Collaborate with GME staff at all levels and with Training Programs

Assist with the planning and support of special GME projects and events, such as New Resident and Fellow Orientation, Residency-wide events

Consider professional development opportunities such as webinars provided by ACGME

Attend external annual conferences as needed

Provide continuous innovation as relates to job duties

Prepare materials for the GMEC, PC, and Chief Resident meetings

Follow-up on action items

Coordinate with the Accreditation Manager and Assistant regarding roles and responsibilities

Communicate with committee members to ensure timely and accurate completion of all documentation for meetings, responds to inquiries, troubleshoots issues related to accessing information, and identifies missing information/documentation

Prepare projections of future needs and other financial processes of the Division/Unit

Qualification

Graduate Medical EducationAccreditation Data System (ADS)Data AnalysisMicrosoft Office 365MedHubOrganizational SkillsCommunication SkillsTeam CollaborationProblem-Solving Skills

Required

A bachelor's degree and two years relevant program experience

Proficiency with Microsoft Office and Office 365 applications, including Word, Excel and PowerPoint, OneDrive for Business, SharePoint and Teams

Ability to follow instructions, as well as to generate and maintain written process documentation

Excellent organizational skills and attention to detail

Demonstrated ability to learn and adopt new technologies and processes

Demonstrated ability to work both independently and collaboratively as a member of a team, including managing multiple tasks and priorities

Ability to communicate effectively and professionally with colleagues and external stakeholders both verbally and in writing

Preferred

Familiarity with MedHub and the ACGME ADS system is preferred

At least five years of experience with Graduate Medical Education is preferred

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees