Allen Integrated Solutions LLC · 2 months ago
Executive Assistant/Scheduler Opening #689
Washington, District of Columbia, United States
Full-time
Onsite
Senior Level
5+ years expAllen Integrated Solutions is seeking an Executive Assistant/Scheduler who will be responsible for managing complex calendars and providing administrative support to senior leaders. The role involves coordinating meetings, travel logistics, and ensuring effective communication within executive teams.
Business IntelligenceCyber SecurityManagement ConsultingSecurity
No H1B
Security Clearance Required
Responsibilities
Proactively manage a complex and dynamic calendar, strategically prioritizing competing demands and requests
Work with internal team members to ensure briefing materials and agendas are prepared in advance of all meetings
Provide administrative support to leaders to include travel coordination and email management
Coordinate adaptive scheduling of internal and external meetings with senior-level leaders and other key stakeholders
Support administrative logistics around travel and events
Work with other front office staff to support office workflow and logistics
Support communication within executive teams; serve as a POC for incoming requests
Qualification
Required
Clearance: Public Trust Required upon application
Location: Washington D.C./100% Client Site
Education: Associate's; Bachelor's preferred
Previous experience working in an R&D or Advanced Research Projects Agency, such as ARPA-H, DARPA, ARPA-E, etc
5+ years of experience providing administrative and/or scheduling support to senior leaders
3+ years of experience in federal contracting or government
Experience providing executive support to include scheduling, following up on travel arrangements, developing and editing communications, and interacting with several levels of personnel
Experience with Microsoft Office, Excel, Word, and PowerPoint
Experience with scheduling software and tools
Strong communication skills with experience engaging a broad range of stakeholders, including U.S. and foreign government officials in addition to private sector executives
Ability to be well-organized, detail-oriented, and adept at multitasking and prioritizing responsibilities to meet deadlines
Preferred
7+ years of experience providing administrative and/or scheduling support to senior leaders
Minimum degree: Associate's; Bachelor's preferred
Remote delivery: No; 100% client site
Company
Allen Integrated Solutions LLC
AIS is dedicated to providing exceptional technical and management services aimed at optimizing our client’s performance in the Federal, National Security, Department of Defense, and Homeland Security Mission Areas
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase