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State Bar of California · 2 months ago

Board Secretary

845 S. Figueroa Street, Los Angeles, CA, 90017, US

Full-time

Hybrid

Senior Level

$124K/yr - $165K/yr

5+ years exp

The State Bar of California is dedicated to protecting the public through the regulation of attorneys and promoting access to the legal system. The Board Secretary will manage Board meetings, ensure compliance with legal requirements, and support the Executive Director in various governance and administrative tasks.

GovernmentLaw EnforcementLegal

Responsibilities

Serve as lead governance officer for Board and subentity meetings, managing statutory compliance, agenda and material development, public noticing, ADA access, technology integration, and follow-up tracking

Lead planner for all Board meetings, including managing end-to-end logistics from agenda development, materials preparation, public noticing, technology setup, and follow-up tracking

Oversee public comment intake, analysis, and reporting to the Board, ensuring accuracy and transparency

Oversee the appointments process, including candidate evaluation, conflict of interest tracking, Supreme Court submissions, and onboarding of appointed members

Manage and facilitate training and onboarding of new Board members, committee, and subcommittee staff

Streamline workflows, improve onboarding systems, create policy and procedures to ensure organizational uniformity and consistency

Coordinate and provide oversight to subentity members, including, but not limited to onboarding, assignment and monitoring of compliance requirements, technical and application management and support, meeting management, and documentation

Directs work of contractors and consultants ensuring that contract requirements are followed and in accordance with State Bar policies

Oversees the implementation of special projects, particularly those crossing multiple offices or units within the State Bar

Serves as lead staff to subordinate analytical, administrative and technical staff

Liaise between Trustees, the Executive Director, and external entities, exercising judgment on sensitive governance and political matters

Administer and track compliance with annual, assuming, and departing office Form 700 filings for Trustees, ensuring timely and accurate reporting

Other duties as required

Qualification

Governance complianceCalifornia open meeting lawsGovernance technology toolsProject managementPublic speakingPolicy analysisConflict resolutionInterpersonal skillsCreativityStrategic thinkingCommunication skillsLeadership

Required

Extensive experience with governance of boards and committees, including compliance with open meeting laws, appointments, and public comment management

Knowledge of California open meeting laws (Bagley-Keene), public records requirements, ADA accommodations, and conflict of interest compliance

Experience supporting an Executive Director or other executive-level leadership

Proven project management expertise, ensuring tasks and assignments are completed to meet deadlines

Creativity as a problem-solver who sees multiple options when presented with a delay, challenge, or roadblock

Demonstrated ability to implement and optimize governance technology tools (e.g., Granicus, Netfile, Formsite/ThoughtExchange) to streamline workflows and ensure transparency

Technical savvy and comfort discovering and learning new applications and technology tools to increase efficiencies and audience impact

Excellent communication and the ability to pivot between various internal and external stakeholders, including the ability to translate complex information into easily understood concepts for the appropriate audience using data, graphics, and design

Strong leadership with the ability to think strategically, connect the dots, and use sound judgment in decision-making

The ability to remain calm and focused on the goal despite shifting priorities and deadlines

Expertise in issue identification and conflict resolution

Experience with employee, customer, and member feedback systems, including education, data collection and sourcing, action planning, and related outcome-focused activities

Strong interpersonal skills and ability to work collaboratively

Effective writing and verbal presentation, including public speaking

Expertise in policy analysis and implementation

Ability to be neutral and impartial

Principles of board and committee administration

Principles of program evaluation, policy assessment, and implementation

Principles of problem identification, analysis, and resolution

Principles of institutional management

Ability to perform all job functions in an inclusive and equity-informed manner

Principles of project planning and implementation

Expertise in California open government laws, including Bagley-Keene, Public Records Act, ADA requirements, and related governance frameworks

Conflict of interest disclosure requirements including the Fair Political Practices Commission's Form 700 process

Design and implement governance systems and workflows that ensure consistency across multiple committees

Principles of computer information systems, including database, report generation, work processing, spreadsheet, and presentation software

Within the introductory period, obtain a working knowledge of State Bar office and functions

Handle confidential information appropriately

Learn quickly on the job

Work within shifting, sometimes ambiguous parameters while still driving toward practical solutions in support of the State Bar's mission

Communicate effectively with officials in the legislative, judicial, and executive branches of California State government

Exercise good judgment and integrity in handling crises

Identify problems, analyze responses, and implement relevant solutions

Communicate effectively within institutional parameters, considering different constituencies

Review and analyze complex written documents

Effectively present and speak publicly to large groups of people

Make recommendations on complicated and difficult program matters and present them effectively to governing authorities

Obtain and present material in oral and/or written form

Effectively interact with others in a collaborative environment

Effectively apply conflict resolution techniques to de-escalate and resolve contentious issues

Establish inclusive processes and practices

Quickly adapt to changing environments and critical needs, and adopt and effectively implement courses of action

Facilitate change by bringing different stakeholders together to find creative solutions to difficult problems

Create a culture of service, rigorous analysis, impartiality, fairness, and confidentiality

Bachelor's degree in a field that develops skills related to essential duties or equivalent academic achievement

Minimum five (5) years of progressively responsible experience in business process reengineering, data collection and evaluation, research or performance or financial auditing in a public sector, legal or nonprofit environment, or equivalent

Preferred

Master's degree in a relevant field may substitute for up to two (2) years of experience

Company

State Bar of California

The State Bar of California’s mission is to protect the public and includes the primary functions of licensing, regulation and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system.

Founded in 1927

San Francisco, California, USA

501-1000 employees