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AA Medical · 3 months ago

Accounts Receivable Manager

Mokena, IL

Full-time

Onsite

Mid Level

$65K/yr - $85K/yr

AA Medical is a provider of sustainable solutions to the medical device equipment markets. The Accounts Receivable Manager will support day-to-day sales and payments, maintain accurate financial records, and monitor cash platforms while working closely with the sales department on customer payments and account reconciliation.

Computer Software

Growth Opportunities

Responsibilities

General ledger / trial balance maintenance:

Daily review of financial transactions, including wire and ACH transactions through the Company’s operating bank accounts and payment processer interfaces (e.g., PayPal, eBay, Stripe and VersaPay, etc.) to ensure proper coding into the Company’s trial balance in NetSuite

Accounts Receivable:

Timely correspondence with the Company’s sales representatives to confirm customer payments are applied to appropriate sales orders/invoices linked with customer accounts

Manage and review customer payment terms, ensuring compliance with company policies and agreements

Monitor customer deposit balances and ensure proper communication is maintained with internal and external parties of available customer balances and amounts owed on invoices

Monitor A/R balances and follow-up on past due balances with customers, where applicable

Audit customer invoices, identify discrepancies, and work with sales representative to solve any discrepancies, where applicable

Reconcile customer payments to invoices and AR reports, investigating discrepancies as necessary. Manage and improve customer set-up and credit approval process with the finance department and sales department

Financial Reporting Support:

Assist in month-end, quarter-end, and year-end close processes, including preparing journal entries and reconciling accounts

Prepare cash account reconciliation in conjunction with the month-end close process

Perform monthly account reconciliation of the AR Aging and other applicable receivable accounts

Audit and Compliance:

Maintain organized records and documentation to support internal and external audits. Assist with preparing documents for audits, tax filings, and regulatory compliance

Perform sales & use tax filings in applicable jurisdictions

Process Improvement and Coordination:

Assist with new vendor set-up for new customer onboarding

Identify opportunities for process improvements to streamline daily accounting operation, across multiple locations and subsidiaries

Other Ad Hoc tasks:

Back up for other team members as needed during their PTO

Assist with integrating financial records and systems from newly acquired companies into AA Medical’s accounting systems. Help with data entry and reconciliation as part of the post-acquisition financial integration process

Qualification

Accounting principlesFinancial reportingAccounts Receivable managementNetSuiteAnalytical skillsProblem-solving skillsAttention to detailOrganizational skillsTime management

Required

Strong understanding of accounting principles

Excellent analytical skills

Proactive approach to problem-solving

Daily review of financial transactions, including wire and ACH transactions

Timely correspondence with the Company's sales representatives

Manage and review customer payment terms

Monitor customer deposit balances

Monitor A/R balances and follow-up on past due balances

Audit customer invoices and identify discrepancies

Reconcile customer payments to invoices and AR reports

Assist in month-end, quarter-end, and year-end close processes

Prepare cash account reconciliation

Perform monthly account reconciliation of the AR Aging

Maintain organized records and documentation for audits

Perform sales & use tax filings

Assist with new vendor set-up for new customer onboarding

Identify opportunities for process improvements

Back up for other team members as needed during their PTO

Assist with integrating financial records and systems from newly acquired companies

Strong analytical and problem-solving skills

Attention to detail and high level of accuracy

Ability to manage multiple tasks and meet deadlines

Excellent organizational and time management skills

Benefits

Unlimited PTO for exempt employees, so you can take the time you need to recharge and enjoy life outside of work.

3 floating holidays.

9 observed holidays to spend time with loved ones and celebrate important occasions.

Medical coverage with HSA and PPO options, so you can choose the plan that works best for you.

FSA and HSA accounts, as well as dependent care FSA, to help you save on healthcare and dependent care expenses.

Discounts on pet insurance to keep your furry friends healthy.

Delta Dental and Delta Vision insurance offerings.

Short term and long term disability coverage through Principal, to provide financial protection in case of unexpected events.

EAP (employee assistance program) through Principal, to provide confidential support and resources for personal and work-related challenges.

Pet friendly office in Mokena, to make your furry friends feel welcome and at home.

4% 401(k) company match after 30 days

Company

AA Medical

For over ten years, AA Medical Store has consistently exceeded expectations by delivering a white glove experience and high quality equipment customers can count on.

Founded in 2010