Calyxo, Inc. · 2 months ago
Executive Assistant, Corporate Administration - Pleasanton, CA
Pleasanton, CA
Full-time
Onsite
Senior Level
$120K/yr - $135K/yr
5+ years expCalyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA, focused on improving kidney stone treatment. The Executive Assistant for Corporate Administration will provide comprehensive administrative support to executives in Finance, Investor Relations, Legal, and People functions, playing a critical role in managing schedules, coordinating meetings, and facilitating communication.
Health CareMedicalMedical DeviceWellness
Responsibilities
Coordinate and manage complex schedules for Finance, Investor Relations, People, & Legal executives, including arranging meetings, offsites, and travel arrangements
Schedule and organize functional and cross functional meetings, offsites, conferences, and presentations, including preparing agendas, coordinating logistics, capturing meeting notes, and finalizing minutes
Creates and maintains investor information, and distribution list
Filters questions and requests for information from institutional investors and other members of the financial community
Manages logistics for all investor meetings, roadshows, conferences, and any other investor events
Manages mock quarterly earnings call logistics
Assist with the preparation, formatting, proofreading, and storage of documents, including PowerPoint presentations, reports, and correspondence. Facilitate signatures and manage documents through legal processes (excluding NDAs and legal agreements, which will be handled by Legal)
Arrange travel and process expense reports for executives
Support the planning and execution of events such as team-building activities, onsites, and offsites
Forward relevant contact information to Legal for contracts, NDAs, consulting agreements, etc
Provide occasional support for projects, including coordination and tracking of cross-functional team projects
Work with Facilities to purchase one-off office supplies
Other duties as assigned by manager
Qualification
Required
5+ years' experience providing administrative support
Bachelor's degree in Business Administration, Communications, or related field
Proven experience as an executive assistant or administrative assistant
Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders
Strong organizational skills and the ability to prioritize tasks efficiently in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
Attention to detail and a high level of accuracy in all tasks
Ability to maintain confidentiality and handle sensitive information with discretion
Flexibility and adaptability to changing priorities and deadlines
Positive attitude, proactive mindset, and willingness to take initiative
Compliance with relevant county, state, and Federal rules regarding vaccinations
Legal authorization to work in the United States is required
Preferred
Prior investor relations work preferred but not required
Benefits
Stock options – ownership and a stake in growing a mission-driven company
Employee benefits package that includes 401(k), healthcare insurance and paid vacation
Company
Calyxo, Inc.
Calyxo, Inc.
201-500 employees
Funding
Current Stage
Late StageTotal Funding
$125.44MKey Investors
Avidity Partners
2024-12-26Series Unknown· $28.28M
2023-12-12Series D· $50M
2022-07-06Series C· $32.7M
Leadership Team
Joseph Catanese
President & CEO
Doug Hughes
Chief Financial Officer
Recent News
2025-12-18
2025-10-21
Medical Product Outsourcing
2025-09-13
Company data provided by crunchbase