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ReaderLink · 2 weeks ago

Senior Manager of Accounts Payable

Oak Brook, IL

Full-time

Onsite

Senior Level

$110K/yr - $128K/yr

5+ years exp

ReaderLink is a company seeking a Senior Manager of Accounts Payable who will be responsible for maximizing the return on financial assets and ensuring compliance with legal and regulatory standards. The role includes overseeing the Accounts Payable functions, providing leadership, and optimizing processes to enhance efficiency and effectiveness within the department.

BooksLogisticsMarketingSales

Responsibilities

Guides financial decisions by establishing, monitoring and enforcing policies and procedures

Protects assets by establishing, monitoring and enforcing internal controls including, but not limited to, safeguards against fraudulent business practices (both internal and external)

Maximizes return reserves and limits risk on cash by payment forecasting and minimizing cash balances

Reviews the workload of AP team members – evaluates tasks & responsibilities for potential process efficiencies, ensuring tasks are assigned to the proper individual resulting in optimal performance of the team

Optimizes processes and develops Standard Operating Procedures (SOP) that document best practices and performance guidelines

Establishes personal relationships with vendor AR contacts, leading communications on account management, issues and concerns

Oversees the vendor reconciliation settlements, working with AP personnel and vendor AR contacts to minimize losses and create efficiencies in processes

Ability to handle many analytical projects and responsibilities, with a focus on analyzing large volumes of data , enhancing procedures and directing AP team members on effective handling and follow-up

Focuses on opportunities to improve existing reporting and develop new reporting to better identify & affect price variances, quantity shortages, receiving issues, proofs of delivery, EDI transmission errors, bank communications, etc

Responsible for the assimilation of system and software enhancements, including organization upgrades, EDI transmissions, bank integrations and reporting

Overall management of all accounts payable processes, including Publisher Payments, General Payments, Employee Expenses, Monthly Reconciliations and 1099s

Handle elevated escalations from RDS staff and external vendors as needed

Determine correct course of action necessary to resolve discrepancy claims

Interact with Marketing, Procurement, Warehouse, Logistics and IT departments addressing operational issues

Manage, facilitate and/or review reconciliations with trade vendors

Facilitate and review AP GL reconciliations

Arranges for audits as required and appropriate – oversees audit responsibilities either directly or through delegation to AP team members

Oversees system testing responsibilities

Hires, trains, develops and appraises staff effectively. Takes corrective action as necessary on a timely basis and in accordance with company policy. Consults with Human Resources as appropriate

Keeps up-to-date on information and technology affecting functional area(s) to increase innovation, optimization and ensure compliance

Responsible for leading the Manager of Accounts Payable and indirectly responsible for the employees within the accounts payable department

Provide support to the Senior Director of Shared Services as needed

Other duties may be assigned, directed, or requested

Qualification

Accounts Payable ManagementFinancial Policies DevelopmentMicrosoft ExcelMicrosoft Dynamics 365Data AnalysisMathematical ProficiencyCommunication SkillsProblem-SolvingTeam Collaboration

Required

Bachelor's degree in Finance, Accounting, Business or related field is required

Five (5) plus years of experience in managing an accounts payable department in a large-size company is required

Strong to advanced experience in Microsoft Excel, Word, PowerPoint, and Outlook is required

Ability to analyze large data sets with Microsoft Excel, including pivot tables and vlookups is required

Ability to understand the data flows between systems and within the operating system

Must have excellent communication skills, both written and verbal

Ability to speak with all levels of the organization and outside partners

Ability to write routine reports and correspondence

Must be proficient in basic mathematics: addition, subtraction, multiplication, and division

Ability to do algebra, calculate figures and amounts and apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Must be able to do basic statistical analysis

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

A methodical and organized approach to problem-solving

Ability to interpret an extensive variety of instructions in written or diagram form and deal with several abstract and concrete variables

This role is primarily based in an office environment, with occasional travel outside the area, which may include overnight stays

The noise level in the work environment is usually moderate at low decibels

Must be able to work in a fast-paced, team environment

Occasional evening and weekend work may be required as job duties demand