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NEOGOV · 3 months ago

HUMAN RESOURCES MANAGEMENT ASSISTANT (Part-Time)

Signal Hill, CA

Full-time, Part-time

Onsite

Mid, Senior Level

$35.05/hr - $44.74/hr

5+ years exp

The City of Signal Hill is seeking a part-time Management Assistant in the Human Resources Division. The role involves providing professional and technical support to the Human Resources Team, assisting with various HR programs, and performing administrative tasks in a fast-paced environment.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Provides specialized technical and administrative support of department and other professional staff

Researches, compiles, analyzes, and records statistical and narrative information for reports and records; conducts or complete surveys; explain and responds to inquiries regarding City operations, policies and programs

Coordinates and oversees assigned functions and programs and conduct research, survey, and analyze administrative, fiscal, and operational matters as directed; and prepares reports to summarize findings and make recommendations as to appropriate action to be taken

Interprets and utilizes written information such as contracts, grant applications, franchise agreements, and policies

Assists with special projects undertaken for purposes of standardization, efficiency and economy

Assists with the preparation and administration of budgets and grants; provides financial analysis of revenues, expenditures, and reimbursements; makes recommendation to improve program costs and benefits, and revise and develop fees

Assists with the administration and preparation of request for proposals, management of contracts, and the development of policies and procedures

Plans, organizes, and prepares staff reports, contracts, memorandums, correspondence, public notices, newsletters, and brochures as required

Attends and makes presentations to City Council, Foundation, and/or Commission Board meetings as assigned

Attends and participates in professional and community meetings; and stays current on issues relevant to the assigned field

Serves as liaison between the department and other employees, departments and/or the public; identifies and prepares appropriate recommendations and initiates corrective measures to resolve problems delivering outstanding internal and external customer service

May be exposed to confidential and privileged information during the course of duties, which should be maintained as such

Performs other related duties as required

Facilitates community outreach and engagement for department projects, including collection and summarization of data and input

Assists with marketing and engagement efforts and facilitates the marketing strategy/plan for the department

Updates and oversees the website and ensures accuracy and completeness of information to promote department/City initiatives

Performs extensive research into the existing programs and service offerings, ensuring compliance and following trends in the industry that may impact operations

Assists with renewal of agreements and contracts, and assists with ordinance updates

Prepares and initiates reports and presentations for City Council, commission, and committee meetings

Assists with facilitating special projects and activities for City commissions and committees

Qualification

Human Resources processesAdministrative supportResearchAnalysisPublic Sector experienceBudget preparationReport writingCustomer serviceCommunication skillsOrganizational skillsTeamworkConfidentiality

Required

High school diploma or G.E.D. equivalent

Five (5) years increasingly responsible administrative support experience

Public Sector experience is a plus

Valid Class C California driver's license, acceptable driving record, and evidence of insurance are required

Preferred

Bachelor's degree in business, public administration or related field highly desirable, and may be substituted for three (3) years of administrative experience