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Doyon, Limited · 2 months ago

Administrative Assistant/Timekeeper

Fairbanks, Alaska

Full-time

Onsite

New Grad, Entry Level

Doyon, Limited is seeking an Administrative Assistant/Timekeeper to provide administrative support to project management teams. The role involves maintaining sensitive documents, assisting with travel requests, onboarding personnel, and general clerical duties while ensuring confidentiality and adherence to safety protocols.

Oil & Energy

Responsibilities

Understand, practice and continually lead by example Doyon Associated’s commitment to zero incident safety and environmental culture

Maintain project controlled documents in accordance with instructions from the project management team and Business Manager

Submit travel and billeting requests to Client for all project personnel

Assist in onboarding personnel

Input data and maintain database for travel and billeting as needed on a daily basis as directed by the Administrative manager

Maintain and follow procedures for collecting, filing and safekeeping project documentation

Provide all other clerical assistance to administrative and project management teams

Undertake special projects as requested by project management team members and Administrative Manager

General filing

Ensure all required office supplies are readily available

Other duties as assigned

Qualification

Data entryOrganizational skillsAttention to detailAnalytical skillsCommunication skillsConfidentialityQuality managementJudgmentSafetySecurityProblem solving

Required

Exceptional organizational skills

Attention to details

Data entry skills

Ability to routinely copy and file documents

Clear understanding of the importance to collect and uniformly file documents in accordance with the implemented filing matrix and safekeeping protocols

Ability to uphold and preserve confidentiality and secure and safeguard all records

Ability to organize and prioritize daily work

Ability to track and manage numerous and varied tasks

Ability to use time efficiently and develop realistic action plans

Ability to manage multiple priorities and projects simultaneously

Ability to set and achieve goals and meet deadlines

Ensures one's own and other's work and information are complete and accurate

Ability to listen, write, and speak effectively

Ability to positively relate and interact with co-workers and others

Ability to recognize and accurately communicate important issues and questions to appropriate staff personnel

Full and complete knowledge and understanding that highly sensitive, private and confidential data requires handling with the utmost discretion

Ability to analyze and improve work processes and documentation workflow

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to look for ways to improve and promote quality

Ability to demonstrate accuracy and thoroughness

Ability to successfully and accurately perform duties and responsibilities with minimal direct supervision

Ability to proactively work in a high paced, deadline oriented environment

Displays willingness to make decisions

Exhibits sound and accurate judgment

Makes timely decisions

Actively promotes and personally observes safety and security procedures

Uses equipment and materials properly

Preferred

Preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training