Fred Hutch · 5 hours ago
Program Operations Director
Seattle, WA
Full-time
Onsite
Director/Executive
$133K/yr - $211K/yr
8+ years expFred Hutchinson Cancer Center is an independent, nonprofit organization focused on cancer treatment and research. The Program Operations Director for the Immunology and Vaccine Development Program oversees a research program, ensuring compliance and operational consistency while providing leadership and support to faculty and staff.
Hospital & Health Care
No H1B
Responsibilities
Ensure program activities are compliant with all federal, sponsor and Fred Hutch requirements and guidelines and ensure operational consistency across the program
Provide effective and inspiring leadership by being actively involved across the division, developing a broad and deep knowledge of all aspects of program operations
Supervise staff, including, hiring, training, mentorship, evaluating performance, handling disciplinary action, layoff and termination issues
Provide oversight to the program’s Research Administration activities including grant preparation, budget development/management, forecasting, reporting and report tools development
Oversee financial operations for the program including forecasting, management, reporting, reconciliations, purchasing and vendor contract management
Provide financial advice and guidance to program leaders and teams
Ensure the adherence to regulatory compliance procedures and laboratory protocols throughout the program, including oversight of any agency site reviews
Provide oversight of human resources management activities, training and communication of Fred Hutch policies, and administrative process improvement
Contribute to space planning, allocation, utilization, and management and resolve conflicts as needed
Collaborate with VIDD leadership to communicate and share programmatic activities, challenges and accomplishments regularly
Facilitate faculty engagement in VIDD strategic planning efforts
Work with faculty and leadership from IVD, VIDD and Fred Hutch to operationalize strategic plans and implement processes to achieve the initiatives and objectives set forth in each plan
Lead and participate in groups and committees across the Program, Division and/or Organization to support strategy, special projects, and process improvement initiatives
Synergize with other programs and participate in operational planning for the Division
Develop and implement a system for tracking and reporting on the progress of operational plan & process improvement project implementation
In collaboration with VIDD Faculty Affairs Office, coordinate faculty recruiting activities for the program and support the Division office in administration and faculty promotions
Assist the IVD Program Head in planning all IVD faculty meetings; attend program meetings and events to stay abreast on all milestones, activities and needs for the IVD faculty
Serve as an advisor to faculty in planning and developing their group or lab including recruitment and retention, conflict management, and offboarding
Support faculty in cultivating and managing relationships with public and private funders to secure and expand recurring revenue streams
Assist the Fred Hutch Philanthropy, Business Development, and Communication & Marketing departments in cooperation with the Division to ensure all IVD achievements and donor relationships are appropriately highlighted and managed
Assist in finding, and developing new funding opportunities for the program, as appropriate
Proactively engage with faculty and their research administrators to regularly prepare and report out on their funding, awards and highlights of research activities
Other duties as assigned
Qualification
Required
Bachelor's degree in business, public administration or a related field
Minimum of 8-10 years of federal research administration management experience
Minimum of 3-5 years of supervisory and leadership experience
Demonstrated success managing and engaging diverse stakeholders across a complex research portfolio
Experience with translating science into strategy in creating and executing strategic plans
Strong communication and budgetary skills
Preferred
Master's degree
3-5 years of experience in supporting faculty in an academic environment
Understanding of NIH grant policies
Experience managing operations, including grant and contract budgeting and monitoring, human resources, financial planning & analysis, and strategic planning in a health care, research, biotech or governmental agency environment
Experience identifying areas for process improvement and implementing associated change management strategies to successfully rollout and sustain initiatives
Excellent written and verbal communication skills
Experience in data analytics and visualization
Advanced experience with Microsoft suite (Excel, PowerPoint, SharePoint, etc.)
Ability to create a positive work culture
Flexibility and adaptability
Ability to multi-task in a fast-paced environment
Outstanding interpersonal skills
Positive attitude and sense of humor
Benefits
Medical/vision
Dental
Flexible spending accounts
Life
Disability
Retirement
Family life support
Employee assistance program
Onsite health clinic
Tuition reimbursement
Paid vacation (12-22 days per year)
Paid sick leave (12-25 days per year)
Paid holidays (13 days per year)
Paid parental leave (up to 4 weeks)
Company
Fred Hutch
Fred Hutch is an independent, nonprofit organization that also serves as the cancer program for UW Medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Browdy
Vice President and Chief Financial Officer
Niki Robinson
Vice President & Chief Operating Officer
Recent News
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2025-08-27
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